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Senior Office Support Specialist

2 months ago


San Diego, California, United States ACL Digital Full time

Job Title: Senior Department Support Assistant

Location: Remote

Duration: Contract Project

Job Overview:

The role of the Senior Department Support Assistant is crucial in ensuring the smooth operation of administrative functions within the department. This position involves a variety of tasks aimed at supporting the executive team and enhancing overall productivity.

Key Responsibilities:

1. Manage calendars and appointments, effectively resolving scheduling conflicts and liaising with relevant parties.

2. Organize travel logistics, process expense reimbursements, and prepare meeting agendas for the Vice President and the team.

3. Oversee the reconciliation of purchasing cards for the Vice President and team members.

4. Demonstrate exceptional communication skills in all interactions.

5. Exhibit proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Technical Skills:

• Familiarity with Outlook for email and calendar management.

• Competence in using Excel, Word, and PowerPoint for various tasks.

Educational Requirements:

• A Bachelor's degree accompanied by a minimum of 3 years of experience in administrative roles or related fields.