Administrative Coordinator

4 weeks ago


Selma, California, United States TEKsystems Careers Full time
Job Title: Administrative Assistant

At TEKsystems Careers, we're seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our business.

Key Responsibilities:
  • Assist in managing LCP tracker accounts to ensure accurate and timely payments.
  • Proactively interface with subcontractors to resolve compliance issues and ensure payments are not held up.
  • Monitor and review weekly submissions from subcontractors and sub-haulers to ensure compliance with project requirements.
  • Implement AP holds as needed for non-compliant subcontractors.
  • Review and analyze certified payroll records to ensure compliance with project requirements.
  • Review invoices to ensure all certified payrolls, training fund contributions, and other required documents have been collected before releasing payments.
  • Identify and track discrepancies in current compliance protocol and develop solutions to prevent future issues.
  • Assist with preconstruction documents, including Pre-Job Meetings, DAS 140, DAS 142, Fringe Benefit Statements, and other necessary documents.
Requirements:
  • Excellent time management skills and ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Experience with Oracle, computer skills, payroll, Excel, accounts payable, data entry, and administrative support.
  • Ability to multi-task, prioritize duties, manage workflow, and work independently.
About TEKsystems Careers:

We're partners in transformation, helping clients activate ideas and solutions to take advantage of a new world of opportunity. We're a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe, and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.



  • Selma, California, United States City of Selma, CA Full time

    Job Title: Fire Battalion ChiefJob Summary:The City of Selma is seeking a highly skilled and experienced Fire Battalion Chief to join our team. As a key member of our Fire Department, you will be responsible for commanding and coordinating fire suppression, prevention, and emergency activities, as well as performing professional administrative and managerial...


  • Selma, California, United States MedAmerica, Inc. Full time

    Transforming Healthcare TogetherVituity is a 100% physician-owned partnership that is revolutionizing the way healthcare is delivered. As a Medical Director Assistant, you will play a critical role in shaping the future of our organization and improving the lives of our patients.About the RoleThis is an exceptional opportunity for a skilled and dedicated...


  • Selma, California, United States City of Selma, CA Full time

    Salary: $50, $65,041.20 Annually Location: Selma, CA Job Type: Full-Time Department: Fire Department DescriptionThank you for your interest in the Emergency Medical Technician role. We appreciate your consideration as a potential candidate.The City of Selma is a dynamic and growing community, dedicated to providing a comprehensive range of services to its...


  • Selma, Alabama, United States MicroHabitat Full time

    Join MicroHabitat's Team as an HR and Admin CoordinatorMicroHabitat is a dynamic organization dedicated to building a healthier society and world by reconnecting people with nature and their food. We are seeking a highly organized and detail-oriented HR and Admin Coordinator to join our team.Key Responsibilities:Onboard new employees, ensuring a smooth...


  • Selma, Alabama, United States Department of Defense Education Activity Full time

    Job Summary:This position is with the Department of Defense Education Activity, Americas Southeast District, in a leadership role. The successful candidate will be responsible for administering student and/or staff reports for school administration through an automated system. Additionally, they will serve as the official records manager for the school,...


  • Selma, United States Mersino Dewatering, Inc. Full time

    Location: Auburn Hills Job Summary: The Administrative Manager plays a key role in supporting the relocation and onboarding of employees moving to the U.S. from global locations. This position involves coordinating logistics, providing guidance on immigration processes, and ensuring a smooth transition for new employees. The administrator works closely with...


  • Selma, Alabama, United States MicroHabitat Full time

    Urban Farming Operations CoordinatorAt MicroHabitat, we are dedicated to building a healthier society and world by reconnecting people with nature and their food. Our mission is to transform unused spaces into urban farms, creating greener and more resilient cities through urban agriculture. We are seeking an experienced Administrative Manager to join our...


  • Selma, Alabama, United States Rural Health Med Program Inc Full time

    Job DescriptionSummaryThe Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) and the Administration of the Rural Health Medical Program, Inc. (RHMPI). The ideal candidate will possess exceptional communication and organizational skills, with a strong attention to detail.ResponsibilitiesProvide administrative...


  • Selma, Alabama, United States Department of Defense Education Activity Full time

    About the PositionThis role is with the Department of Defense Education Activity, Americas Southeast District, in Fort Moore, Muscogee, Georgia. Fort Moore is located near Columbus, GA on the Georgia/Alabama state line.ResponsibilitiesAdminister student and/or staff reports for school administration through an automated system.Serve as official records...

  • Office Coordinator

    5 days ago


    Selma, Alabama, United States Alabama Department of Education Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at the Alabama Department of Education. As an Office Coordinator, you will be responsible for performing a variety of administrative tasks, including maintaining filing systems, processing records and correspondence, and providing information to personnel...

  • Project Coordinator

    6 days ago


    Selma, Alabama, United States BL Harbert International LLC Full time

    Job Summary:This role is responsible for providing administrative support to the project team, ensuring the smooth execution of projects from initiation to completion. The ideal candidate will have excellent organizational skills, be able to multitask, and possess a strong attention to detail.Key Responsibilities:Manage submittal process and request for...

  • Sourcing Coordinator

    2 months ago


    Selma, United States UNITI Full time

    The Sourcing Coordinator will be responsible for managing the sourcing and RFP/RFQ process for labor contractors within Uniti operations. This role involves sourcing new contractors, negotiating pricing agreements, managing relationships with existing contractors, and analyzing pricing trends to ensure cost-effectiveness and efficiency. The Sourcing...

  • Office Coordinator

    2 weeks ago


    Selma, Alabama, United States Alabama Department of Education Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk Receptionist to join our team at the Alabama Department of Education. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing office operations, and performing a variety of clerical tasks.Key ResponsibilitiesFront Desk...


  • Selma, Alabama, United States UAB Medical West Full time

    Job SummaryThe Medical Office Assistant plays a vital role in ensuring the smooth operation of our clinic. As a key member of our team, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesAnswering phone calls and responding to patient inquiriesScheduling appointments and managing patient...

  • Benefits Coordinator

    4 weeks ago


    Selma, Alabama, United States Austal Full time

    Job SummaryAustal is seeking a highly skilled Benefits Administrator to join our team. As a key member of our HR department, you will be responsible for managing the company's benefits programs, ensuring compliance with regulatory requirements, and providing exceptional service to employees.Key ResponsibilitiesAdminister benefits programs, including health,...

  • Office Coordinator

    1 month ago


    Selma, Alabama, United States Alabama Department of Education Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk Receptionist to join our team at the Alabama Department of Education. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing office operations, and performing a variety of clerical tasks.Key ResponsibilitiesMaintain...

  • Office Coordinator

    4 weeks ago


    Selma, Alabama, United States Alabama Department of Education Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk Receptionist to join our team at the Alabama Department of Education. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing office operations, and performing a variety of clerical tasks.Key ResponsibilitiesMaintain...


  • Selma, Alabama, United States Infirmary Health Full time

    Medical Office Director **Job Summary** We are seeking a highly skilled Medical Office Director to join our team at Infirmary Health. As a key member of our administrative staff, you will be responsible for overseeing the daily operations of our medical offices and ensuring that our patients receive the highest level of care. **Responsibilities** *...

  • Nurse Practitioner

    4 weeks ago


    Selma, Alabama, United States Hirenow Staffing Inc Full time

    About the JobWe are seeking a dedicated and compassionate Registered Nurse with experience in medical/surgical nursing to join our team at Hirenow Staffing Inc in Selma, AL.Job SummaryThe successful candidate will be responsible for providing high-quality patient care, including medication administration, specimen collection, and clinical treatments. They...


  • Selma, Alabama, United States Alabama Community College System Full time

    Job Title: Workforce Development SpecialistJob Summary:The Workforce Development Specialist will be responsible for performing and overseeing the day-to-day operations of the Workforce Development Department. This includes assisting with writing, developing, and submitting grant applications, reconciling departmental budgets and grants, and maintaining a...


  • Selma, Alabama, United States Allen Health and Rehabilitation Full time

    Allen Health and Rehabilitation is seeking a highly skilled Business Office Manager to oversee the daily, monthly, quarterly, and annual financial operations of our facility. The ideal candidate will possess a Bachelor's degree in Accounting or Business Administration and a minimum of three years of experience in business office functions in a healthcare...


  • Selma, Alabama, United States Mobile County Personnel Board Full time

    Job SummaryThis is a highly responsible administrative and supervisory position that involves directing all Geographic Information Systems (GIS) activities in the employing jurisdiction.Key ResponsibilitiesDirecting all GIS activities, including project management and administrationSupervising staff and managing resourcesDeveloping and implementing GIS...


  • Selma, Alabama, United States Alabama Community College System Full time

    Job Title: Workforce Development SpecialistJoin the Alabama Community College System as a Workforce Development Specialist and contribute to the growth and development of our community.Job Summary:We are seeking a highly motivated and organized individual to support the Workforce Development Department in achieving its goals. The successful candidate will be...