Project Coordinator

7 days ago

Portsmouth, Virginia, United States Digital Prospectors Full time
Project Administrator Job Description

We are seeking a highly organized and detail-oriented Project Administrator to join our team at Digital Prospectors. As a key member of our senior management team, you will play a crucial role in ensuring seamless communication between internal and external stakeholders.

Key Responsibilities:
  • Provide administrative support to senior management, including calendar management, email correspondence, and document preparation.
  • Facilitate communication between internal and external customers and clients, ensuring timely and effective responses to requests and queries.
  • Oversee complex calendars for multiple executives and external personnel, managing conflicting priorities and scheduling efficiently.
  • Organize meetings and events, manage conference room bookings, and ensure all logistical details are addressed.
  • Take accurate meeting minutes and enter data into OneNote, draft letters and documents with minimal guidance, and format templates as needed.
  • Collaborate extensively with internal and external contacts, handling sensitive information discreetly and maintaining confidentiality.
  • Maintain and organize documents and administrative filings, including printing, scanning, and transmitting documentation.
  • Provide administrative support to the Project Director and project team, ensuring all team needs are met.
  • Manage office supplies, including ordering and restocking as necessary.
  • Track team out-of-office schedules to maintain workflow continuity.
  • Handle IT support requests and follow up as needed.
Requirements:
  • 5-7 years of previous experience in a similar administrative role.
  • Familiarity with DocuSign, SharePoint, MS Office, and OneNote is essential.
  • Strong verbal and written communication skills are required to effectively interact with diverse stakeholders.
  • Prior experience in the Pharma industry is strongly preferred.

Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. We are committed to fostering diversity, equity, and inclusion in our workplace.

As a valued member of our team, you will have the opportunity to work with a dynamic and supportive team, and enjoy a range of benefits, including medical, dental, vision, life, STD, LTD, PTO, and more. We offer a competitive salary and a chance to grow and develop your career in a fast-paced and exciting industry.

Apply today and take the first step towards a rewarding career with Digital Prospectors

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