Administrative Coordinator

6 days ago

Lancaster, California, United States BYD COACH & BUS LLC Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at BYD COACH & BUS LLC. The successful candidate will provide administrative support to our project management department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide exceptional customer service, responding to customer requests, comments, or complaints in a timely and professional manner.
  • Manage and maintain accurate and up-to-date filing systems, both physical and digital.
  • Coordinate and schedule appointments, meetings, and events, ensuring seamless communication with stakeholders.
  • Prepare and distribute correspondence, reports, and other documents, utilizing Microsoft Office and other software tools.
  • Assist in the preparation of regularly scheduled reports, ensuring timely submission and accuracy.
  • Develop and maintain contact lists, ensuring up-to-date information and effective communication.
  • Process and reconcile expense reports, ensuring accuracy and compliance with company policies.
  • Provide general support to visitors and customers, ensuring a positive and professional experience.
  • Act as the point of contact for internal and external clients, providing exceptional customer service and support.
  • Prepare and process documentation required for federal loans, ensuring accuracy and compliance.
  • Record and enter DMV and D.O.T required documents, ensuring accuracy and compliance.
  • Ensure all equipment required for delivery is logged and entered in department files, ensuring accuracy and compliance.
  • Responsible for bus title and registration requirements, ensuring accuracy and compliance.
Requirements
  • High school diploma or equivalent required; one to three years of related experience preferred.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Proficient in Microsoft Office, including Excel, PowerPoint, and Word.
  • Ability to read, write, and comprehend simple instructions, short correspondence, and memos.
  • Ability to effectively present information in one-on-one and small group situations.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud. Often required to work near moving mechanical parts.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms, and talk or hear. Of the employee will be required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, peripheral, depth perception, and ability to adjust focus.

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