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Administrative Director

1 month ago

Anaheim CA, United States University Frames Inc Full time
Job Summary:

The Administrative Director is responsible for overseeing the day-to-day administrative activities of the organization. This includes supervising support staff, managing office resources, and ensuring a productive and organized work environment.

Key Responsibilities:

Administrative Management:

  • Develop and implement administrative policies and procedures to ensure efficient operations.
  • Oversee and manage all administrative functions, including office supplies, equipment, and facilities.

Team Leadership:

  • Supervise and provide guidance to administrative staff, including administrative assistants, receptionists, and clerical personnel.
  • Delegate tasks and responsibilities to the administrative team as needed.

Office Organization:

  • Maintain an organized and efficient office layout to facilitate workflow and productivity.
  • Ensure proper filing and record-keeping systems are in place and maintained.

Communication:

  • Serve as a point of contact between employees and management for administrative issues.
  • Coordinate and facilitate communication within the office and with external parties.

Resource Management:

  • Manage office budgets, expenses, and procurement of office supplies and equipment.
  • Negotiate and maintain vendor relationships for office-related services.

Meeting Coordination:

  • Schedule and coordinate meetings, conferences, and appointments for staff and management.
  • Prepare meeting agendas, documents, and presentations as required.

Technology and IT Support:

  • Oversee office technology infrastructure, including computers, phones, and software.
  • Coordinate IT support and troubleshooting as needed.

Policy Compliance:

  • Ensure that office operations comply with company policies, regulations, and legal requirements.
  • Develop and enforce office security protocols and safety measures.

Problem Solving:

  • Address and resolve any administrative issues or conflicts that may arise.
  • Identify opportunities for process improvement and implement changes as needed.

Reporting:

  • Prepare regular reports on office activities, budgets, and performance metrics.
  • Provide management with recommendations for improvement and cost-saving measures.

Qualifications:
Bachelor's degree in business administration, management, or a related field (preferred).
Proven experience in office management or a similar administrative role.
Strong organizational and leadership skills.
Excellent communication and interpersonal abilities.
Proficiency in office software and technology.
Attention to detail and problem-solving skills.

An office manager plays a critical role in ensuring that the administrative aspects of an organization run smoothly, allowing other staff members to focus on their core responsibilities.