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Office Coordinator

2 months ago

Elwood, Indiana, United States Depco Inc Full time
Job Description

Company Overview:
Depco Inc. is a leading player in the direct-to-consumer market, specializing in high-quality attachments and accessories for mini excavators. We pride ourselves on delivering exceptional customer service and ensuring our clients have the tools they need to succeed.

Position:
• Full-time, Monday to Friday, 8 AM - 5 PM

Role Summary:
The Office Coordinator will play a crucial role in supporting daily administrative and operational tasks to enhance the efficiency of our organization.

Key Responsibilities:

  1. Data Management:
    • Organize, prepare, and verify data for entry
    • Input and update information in various databases and spreadsheets
    • Convert physical documents into digital formats
    • Utilize software such as Word and Excel for data entry
    • Respond to data retrieval requests from the ERP system
    • Operate standard office equipment including printers and scanners
  2. Administrative Duties:
    • Maintain both physical and digital filing systems
    • Professionally handle emails and phone inquiries
    • Direct calls to the appropriate personnel and assist visitors
    • Schedule and coordinate meetings and important events
    • Conduct research and compile information as needed
  3. Financial Administration:
    • Prepare and manage invoices and orders
    • Follow up on outstanding accounts and communicate with customers
    • Resolve discrepancies in accounts
    • Maintain accurate financial records through proper filing

Qualifications:
• High school diploma or equivalent
• 1-3 years of experience in an administrative capacity
• Familiarity with ERP systems, preferably Sage 100
• Experience with CRM software, such as Salesforce, is a plus
• Proficient in Microsoft Office Suite
• Strong attention to detail and organizational skills
• Excellent communication abilities, both written and verbal
• Capability to manage multiple tasks and deadlines effectively
• Ability to work independently and collaboratively
• Proactive problem-solving skills and a customer-focused mindset

Benefits:
• Comprehensive Medical, Dental, and Vision Insurance
• Paid Time Off and Vacation Time
• Paid Holidays
• 401(k) plan with company matching