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Legal Administrative Assistant

2 months ago

Alameda, California, United States Abbott Laboratories Full time
About the Role

Abbott Laboratories is a global healthcare leader seeking a skilled Legal Administrative Assistant to provide comprehensive support to the Legal organization. This role will work onsite out of our Alameda, CA location in the Legal Division.

Key Responsibilities
  • Provide administrative support to the Divisional Vice President (DVP) of Legal Operations and other team members, including managing calendars, creating and modifying business documents, and scheduling travel.
  • Utilize advanced software skills, including Microsoft Office Suite and other business-specific software, to effectively support the organization.
  • Manage department meetings and processes, process expense reports, and answer phones.
  • Practice good judgment and maintain confidentiality in handling sensitive business information.
  • Build strong working relationships and networks with others to drive efficiency into the organization.
  • Provide basic project management support and assist with meeting/event coordination.
  • Conduct onboarding activities, including workspace set-ups for new employees.
  • Prioritize workload to ensure departmental support needs are fulfilled.
Requirements
  • High School diploma or equivalent, some college preferred.
  • 5+ years of previous administrative experience or equivalent is required.
  • Very quick and advanced verbal, written, and proofreading skills.
  • Advanced experience in Microsoft Office Suite (Word, PowerPoint, Teams/SharePoint, Outlook, and Excel); intermediate Excel and SAP, Concur experience preferred.
  • Able to juggle multiple competing needs, prioritizing as appropriate.
  • High level of integrity and professionalism in handling sensitive and confidential information.
  • Ability to work independently and as part of a team.
  • Proactive problem solver with strong attention to detail.
About Abbott Laboratories

Abbott Laboratories is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self, and live a full life. You'll also have access to career development opportunities, free medical coverage, an excellent retirement savings plan, tuition reimbursement, and more.