Legal Administrative Assistant

2 weeks ago

Alameda, California, United States Abbott Full time
About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.

Job Description

As a Legal/OEC Administrative Assistant, you will provide administrative support to the Legal organization, including Divisional Vice Presidents, attorneys, directors, and other team members. Your responsibilities will include managing calendars, creating and modifying business documents, managing department meetings and processes, scheduling travel, processing expense reports, and answering phones.

Key Responsibilities
  • Provide comprehensive support to the Divisional Vice President of Legal Operations and others within the team, as assigned, with occasional need for overtime support
  • Responsible for all departmental administrative functions, including managing calendars, creating and modifying business documents, managing department meetings and processes, scheduling travel, processing expense reports, and answering phones
  • Utilize advanced software skills, including Microsoft Office Suite and other business-specific software, to effectively support the organization
  • Qualified candidates will demonstrate top-notch written, verbal, and proofreading communication skills
  • Practice good judgment and maintain confidentiality in handling sensitive business information
  • Consistently interact with high-level executives and work with cross-functional teams in connection with projects and division-wide support
  • Build strong working relationships and networks with others to drive efficiency into the organizations they support
  • Provide basic project management support and assist with meeting/event coordination
  • Conduct onboarding activities, including workspace set-ups for new employees
  • Prioritize workload to ensure departmental support needs are fulfilled
  • Maintain departmental files, as assigned, in compliance with corporate policy
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures
Requirements
  • High School diploma or equivalent, some college preferred
  • 5+ years of previous administrative experience or equivalent is required
  • Very quick and advanced verbal, written, and proofreading skills
  • Advanced experience in Microsoft Office Suite (Word, PowerPoint, Teams/SharePoint, Outlook, and Excel); intermediate Excel and SAP, Concur experience preferred
  • IP experience is preferred
  • Able to juggle multiple competing needs, prioritizing as appropriate
  • High level of integrity and professionalism in handling sensitive and confidential information
  • Ability to work independently and as part of a team
  • Proactive problem solver with strong attention to detail
About the Opportunity

This position works onsite out of our Alameda, CA location in the Legal Division. As a Legal/OEC Administrative Assistant, you will have the opportunity to work with a talented team and contribute to the success of Abbott's Legal organization.

Benefits

Abbott offers a comprehensive benefits package, including medical coverage, retirement savings plan, tuition reimbursement, and education benefits. We are an Equal Opportunity Employer, committed to employee diversity.

How to Apply

If you are a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.

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