Contract Administrator II

6 days ago

Princeton, New Jersey, United States InsideHigherEd Full time
Job Title: Contract Administrator II

At InsideHigherEd, we are seeking a highly skilled Contract Administrator II to join our team. As a key member of our procurement team, you will be responsible for promoting a high degree of professionalism in cradle-to-grave procurement activities, minimizing risks to our organization while meeting procurement objectives and ensuring compliance with policies and procedures.

Responsibilities:
  • Sourcing/Pre-Award Responsibilities:
    • Develop and execute sourcing events such as Requests for Bids (RFBs) and Requests for Proposals (RFPs) for assigned portfolio of design, construction, and related contract agreements utilizing various data, market information, and operational objectives to deliver long-term value.
    • Manage supplier relationships, including regular review of supplier performance, contract compliance, and pricing.
    • Facilitate competitive bidding events, promoting utilization of online bidding technology.
    • Negotiate price, rates, details, terms, and conditions for all contracts in assigned portfolio.
    • Create and execute basic ordering agreements and fixed fee/price, time-and-material, and hourly not-to-exceed types of contracts according to our policies and procedures.
  • Contract Administration Responsibilities:
    • Analyze contract changes to ensure compliance with contract terms and conditions, and create resulting change order and amendment documents.
    • Provide guidance to stakeholders in all contract matters, including contract requirements, contract interpretations, and dispute resolution.
    • Review all invoices for contract compliance prior to payment.
    • Coordinate all aspects of the contract closeout process.
  • Leadership and Strategic Initiatives:
    • Lead training sessions to provide guidance to stakeholders regarding detailed procedures and broader concepts for sourcing and procurement.
    • Serve as procurement subject matter expert for stakeholders.
    • Provide leadership in support of our strategic initiatives, including business and technology process improvement, supplier diversity, and sustainability.
Qualifications:
  • Bachelor's Degree in business or pertinent discipline and relevant experience or 5-7 years in procurement, contract administration, or relevant supply management or business position.
  • Demonstrated excellent written and oral communication skills.
  • Ability to collaborate with multiple departments.
  • Experience with contracts and ability to apply legal terms and conditions.
  • Ability to manage a portfolio of contracts.
  • Analytical skills necessary to drive process improvements.
  • Strong negotiation skills.
  • Ability to manage multiple priorities.
  • Excellent skills with Microsoft Office (Excel, Word, PowerPoint).
  • Experience with electronic sourcing and procurement tools.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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