Senior Administrative Coordinator

3 weeks ago


Richmond Heights, Virginia, United States Stepwise Financial Inc. Full time

Stepwise Financial Inc. is seeking a highly skilled and versatile Senior Administrative Coordinator to join our dynamic team.

The ideal candidate will have a proven track record as an Administrative Assistant, Office Administrator, or similar role, with excellent time management and prioritization abilities.

We are looking for someone who can adapt to changing priorities with ease, bringing a proactive and forward-thinking approach to our team.

This role is pivotal in ensuring the smooth operation of our office, offering support to our management team, and playing a key role in our company's success.

Key Responsibilities:

  • Serve as the first point of contact for incoming calls, providing friendly and efficient direction.
  • Manage and schedule appointments, ensuring optimal time management.
  • Coordinate and organize meetings, including minute-taking for accurate record-keeping.
  • Handle email correspondence, draft memos, letters, faxes, and forms with attention to detail.
  • Prepare reports and documents, contributing to the streamlined operation of the office.
  • Develop and maintain effective filing and organizational systems.
  • Update and uphold office policies and procedures, ensuring compliance and efficiency.
  • Manage office supplies inventory, sourcing new suppliers.
  • Maintain and update client database with high accuracy.
  • Offer a warm welcome and assistance to all office visitors.
  • Act as a liaison for client communications, maintaining professionalism and confidentiality.

Estimated Salary: $50,000 - $65,000 per year, depending on experience.



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