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Event Coordinator

2 months ago

Miami, United States How To MANAGE a Small Law Firm Full time
Job Description:

Job Title: Event Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Event Coordinator to join our team in a role that provides virtual and on-site support. The ideal candidate will be able to assist with coordinating and executing various meetings and events.

Key Responsibilities:

  • Event Planning: Assist in planning and organizing both virtual and on-site events, such as meetings, conferences, webinars, and virtual workshops.
  • Project Management: Manage and maintain team project management system (Click-Up experience a plus).
  • Reporting: Prepare various reports, lists, and data to support the Director of Events.
  • Ticketing System Management: Manage team ticketing system to ensure timely responses to members; track trending topics and provide data to events team.
  • On-Site Support: Provide on-site support during events, including event setup, workshop support, and troubleshooting.
  • Expense Management: Manage department AMEX spending and allocating to event or department line items in coordination with event planners and shipping lead.
  • Collaboration: Collaborate with team members and external vendors to ensure successful event execution.
  • Administrative Tasks: Handle administrative tasks, such as scheduling team and one-on-one meetings and maintaining records.

Qualifications:

  • Previous Experience: Previous experience in event planning or administrative support preferred.
  • Organizational Skills: Excellent organizational and time management skills.
  • Communication Skills: Strong communication and interpersonal abilities.
  • Intellectual Curiosity: Intellectually curious.
  • Problem-Solving Skills: Problem-solving and analytical ability.
  • Technical Skills: Proficiency in Microsoft Office and event management software.
  • Teamwork: Ability to work independently and as part of a team.
  • Flexibility: Flexibility to work remotely and travel to on-site locations as needed.
  • Tech-Friendly: Comfortable working in a growth environment and tech-friendly (and willing to learn new technology).

Education and Experience:

  • Minimum Experience: Minimum 2 years' experience in administration.
  • MS Office Skills: Proficient in MS Office suite; emphasis in Excel.
  • Infusionsoft Experience: Experience with Infusionsoft is an asset.

Travel: Occasional travel will be required for quarterly conference participation.