Event Planning Specialist

7 days ago


Logan, United States Utah State University Full time

About the Role

The Office of Events at Utah State University is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for coordinating multiple events and programs throughout the year, working with USU and community partners to ensure successful events.

Key Responsibilities

  • Provide exceptional client consultation and liaison services to ensure successful events.
  • Coordinate with service partners and vendors to create seamless event experiences.
  • Supervise part-time employees and oversee event contract creation and implementation.
  • Develop and implement USU processes and procedures to meet event expectations and outcomes.
  • Compile and store event data for historical use and establish strong working relationships with campus partners.
  • Communicate effectively with team members to achieve successful results.

Financial Management

  • Prepare and track financial records, ensuring accurate revenue and expenditure information.
  • Develop comprehensive event/conference budgets and monitor and adjust as needed.
  • Administrate budgeting process and final financial settlement of events within the Office of Events' procedures.
  • Review service provider invoices and approve payments.
  • Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.

Qualifications

  • Minimum of six (6) years of related experience working with events in the capacity of coordination of logistics, or a bachelor's degree plus two (2) years of related experience, or an equivalent combination of education plus experience.
  • Ability to work a non-traditional schedule, including some evenings and weekends.
  • Ability to pay attention to detail and proficient in managing multiple tasks while maintaining a professional demeanor and emotional intelligence in stressful situations.

Preferred Qualifications

  • Bachelor's degree in hospitality, conference/event management, or communications with an emphasis in event planning.
  • Experience in event management and coordination.
  • Understanding of USU campus policies and procedures.
  • Training in software programs such as EMSCventCoursedog.

Knowledge, Skills, & Abilities

  • Thorough knowledge of Microsoft Office in a Windows environment.
  • Ability to work with custom database systems for which training is provided.
  • Knowledge and experience with basic bookkeeping practices and procedures.
  • Strong organizational skills and attention to detail.
  • Strong clerical and record-keeping ability.
  • Ability to manage and complete multiple projects and deadlines simultaneously.
  • Excellent written communication skills, including correct grammar, spelling, and proofreading.
  • Excellent verbal communication skills.


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