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High-Level Administrative Professional

2 months ago

Aventura, Florida, United States Secocha Ventures Full time
About Secocha Ventures

We are a Family Office that invests in and manages a range of investments in the private asset class. Our portfolio currently spans the globe, with a focus on strategic partnerships and long-term growth.

Job Summary

We are seeking a highly motivated and organized Executive Support Specialist to join our team. The ideal candidate will have excellent interpersonal skills, strong computer skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities
  • Calendar Management: Manage the executive calendar, coordinate travel arrangements, and ensure seamless execution of daily tasks.
  • Travel Coordination: Arrange domestic and international travel, including booking flights, hotels, and transportation.
  • Document Management: Maintain organized electronic and paper filing systems, ensuring easy access to important documents.
  • Project Coordination: Track open projects, coordinate efforts with internal and external resources, and ensure timely completion.
  • Meeting Support: Coordinate, participate in, and document team meetings, ensuring accurate minutes and action items.
  • Administrative Support: Maintain office supplies, assist with data entry, and provide general administrative support as needed.
Requirements
  • Excellent Communication Skills: Possess excellent verbal and written communication skills, with the ability to interact with various stakeholders.
  • Organizational Skills: Be extremely efficient, attentive to detail, organized, and resourceful, with the ability to prioritize tasks effectively.
  • Interpersonal Skills: Demonstrate great interpersonal skills, a professional demeanor, and a strong ability to build relationships.
  • Flexibility: Be flexible and able to function well in a fast-paced environment, with the ability to adapt to changing priorities.
  • Technical Skills: Possess proficiency in Google Suite and experience with bookkeeping a plus.
  • Desire to Learn: Demonstrate a desire to learn and grow, with a willingness to take on new challenges.
  • Local Presence: Be available to work on-site, with a local presence preferred.
Compensation and Benefits
  • Salary: $50,000, dependent on experience.
  • Discretionary Bonus: Up to 10% annual bonus, based on performance.
  • Health Insurance: Comprehensive health insurance package.
  • PTO: Generous paid time off policy.
Application Instructions
  • Send your resume and a short video (30 seconds to 1 minute) answering the following question: 'Tell us about the biggest failure you've had in life and how it shaped you.'