Business Support Coordinator

7 days ago

Carlsbad CA USA, United States Vuori, Inc. Full time
Supporting Our Leadership Team

We are seeking a highly organized and detail-oriented Business Support Coordinator to join our growing Leadership Support Team. As a key member of the team, you will be primarily responsible for coordinating day-to-day schedules and scheduling appointments for multiple leaders.

About Vuori

Vuori is redefining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression, and life.

Job Description

The ideal candidate will possess an enthusiastic work ethic, strong attention to detail, and a commitment to building strong professional relationships. This role requires a proactive individual who is passionate about Vuori's mission and dedicated to contributing to a collaborative and dynamic work environment.

Responsibilities
  • Proactively maintain calendars and daily schedules for four members of our Leadership Team
  • May be responsible for travel arrangements and expense management.
  • May be responsible for logistics of department level team events.
  • Prioritize internal and external requests to ensure optimal time management and productivity
  • Work collaboratively with Vuori's Leadership Support Team to schedule cross-functional meetings, ensuring alignment with Vuori's business priorities and facilitating effective communication across departments.
  • Develop and maintain strong professional relationships with internal and external stakeholders, fostering a collaborative and supportive work environment.
Requirements
  • 5+ years' experience as an Administrative Assistant.
  • Bachelor's degree or equivalent experience preferred.
  • Experience supporting multiple Vice-President or Sr. Vice-President level leaders preferred.
  • Exceptional organizational skills with a strong attention to detail.
  • Demonstrated ability to adapt and remain flexible.
  • Strong intellectual curiosity with a proactive approach to problem-solving and continuous improvement.
  • Excellent time management skills and ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software and technology.
  • Strong interpersonal skills and the ability to build positive relationships with colleagues, clients, and stakeholders.
  • Experience in coordinating and managing complex schedules and logistics.
  • Demonstrated ability to manage multiple tasks and projects simultaneously.
  • Attention to detail in preparing documents, reports, and presentations.
  • Problem-solving mindset with the ability to anticipate needs and offer solutions.
  • Ability to work collaboratively as part of a team and support colleagues as needed.
  • High level of professionalism and a positive attitude.
  • Strong customer service orientation and ability to maintain a professional demeanor in all interactions.
What We Offer
  • Health Insurance
  • Savings and Retirement Plan
  • Employee Assistance Program
  • Generous Vuori Discount & Industry Perks
  • Paid Time Off
  • Wellness & Fitness benefits

Our estimated salary range for this role is $31-$33 per hour.

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