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Office Coordinator

2 months ago

Richmond, Virginia, United States Boar's Head BrandDelicatessen Services Co., LLC Full time
Job Overview

The Office Coordinator will report directly to the Route Operator and will be responsible for performing essential clerical and administrative tasks. This role includes managing accounts receivable and payable, processing invoices, and organizing both paper and digital files. The ideal candidate will demonstrate the ability to work independently, possess a high level of self-motivation, and exhibit professionalism in all company interactions. The ability to effectively manage and prioritize multiple tasks in a dynamic environment is crucial.

Key Responsibilities

  • Manage accounts receivable and payable reconciliations.
  • Process check deposits efficiently.
  • Oversee timekeeping and necessary adjustments.
  • Prepare and submit team expense reports.
  • Utilize third-party auditing software for daily operations compliance.
  • Maintain an organized calendar for route operations.
  • Assist in scheduling for route suppliers.
  • Monitor and order office supplies as needed.
  • Organize invoices, expense reports, and vendor information.
  • Print and order materials for customer and team needs.
  • Support team and store communications on bi-weekly initiatives.
  • Handle incoming and outgoing mail.
  • Conduct research on potential new customers.
  • Investigate professional services and vendors for quotes and information.
  • Utilize basic functionalities of Xtreme with limited access.

Qualifications

· High School diploma with additional specialized training in administrative practices.

  • 1 to 3 years of relevant experience.
  • Proficiency in MS Office, particularly Word and Excel, with knowledge of PowerPoint.
  • Excellent communication and customer service skills.
  • Ability to operate a printer and scanner proficiently.
  • Maintain polite and professional communication with customers and teams via phone and email.
  • Strong organizational skills for managing both physical and digital files.
  • Process-oriented mindset.
Company Overview

Your future starts here. Since 1905, Boar's Head Brand has been synonymous with quality products and services. Our mission is to nourish the human spirit through a passion for food. Our greatest asset is our people, each bringing unique perspectives and experiences that foster a culture of positivity, acceptance, and support. We believe in the power of collaboration and the importance of upholding the highest standards in food.