Office Technician

4 days ago

San Luis Obispo, California, United States Department of State Hospitals Full time
Job Summary

The Department of State Hospitals is seeking a highly skilled and detail-oriented Office Technician to join our team. As an Office Technician, you will be responsible for providing administrative support to the Pharmacy Department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Distribute monthly Medication Room Inspection reports hospital-wide.
  • Record and transcribe minutes of Pharmacy & Therapeutics Committee, Pharmacy Technician meetings, Pharmacist meetings, Antimicrobial Stewardship Committee, other Pharmacy meetings, and interdisciplinary meetings that fall under the leadership of Pharmacy.
  • Prepare/type documents as needed such as duty statements, proposals, budget reports, and policy and procedure updates.
  • Prepare meeting schedule for Pharmacy Conference Room.
  • Answer phones and record messages for Pharmacy Department.
  • Record staff sick calls on daily sign-in sheet.
  • Assist Pharmacy Management with verification of employee timekeeping documentation.
  • Create and maintain file systems, including retention of pharmacy records as required by law.
  • Evaluates usage pattern and procures Pharmacy supplies (including printer, office, dispensing, and drug storage supplies) to maintain appropriate inventory level.
  • Performs Pharmacy Department Non-drug procurements.
  • Performs Pharmacy Department drug procurements that do not fall under the contractual agreement with the prime vendor (vaccines and drug shortages).
  • Complete and process work orders.
  • Create staff sign-in sheets, review for accuracy.
  • Distribute 634 timesheets for staff timekeeping, collect and review for completeness, and submit to Personnel after supervisor signature.
  • Prepare and process security clearance forms for Pharmacy interns/vendors/visitors.
  • Order key sets for new staff members and students, maintain current key set list.
  • Act as department Training Coordinator to arrange and document orientation and training for all Pharmacy staff.
  • Create and maintain all related files.
Requirements

To be considered for this position, you must satisfy one of the following requirements:

  • BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at, OR
  • BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR
  • BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts and/or out of class paperwork.

Working Conditions

This position requires you to work within the Secured Treatment Area (STA).

Special Requirements
  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.
  • Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position.

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