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Event Planning Specialist

2 months ago

Cambridge, Massachusetts, United States Beacon Hill Full time

Position Overview:

Our client, a prominent educational institution, is in search of an Events Coordinator to support their operations. This role involves a full-time commitment from Monday to Friday, offering competitive compensation.

Key Responsibilities:

  • Assist in the conceptualization and execution of promotional events from initial planning to final delivery.
  • Oversee logistical arrangements, including selection of platforms, audiovisual requirements, and technical assistance.
  • Establish and maintain detailed timelines, budgets, and task lists for events.
  • Act as a liaison between internal teams and external partners to ensure all event components meet high standards.
  • Manage attendee registration processes, including online systems and ongoing support for participants.
  • Design and coordinate the distribution of promotional materials for events, such as flyers, brochures, emails, and social media content.
  • Identify, negotiate, and nurture relationships with vendors and service providers.
  • Ensure seamless execution of events, addressing any challenges that may arise.
  • Conduct evaluations post-event to assess success and identify areas for enhancement.
  • Gather and analyze feedback from participants and stakeholders.
  • Maintain comprehensive records of event activities and generate reports on outcomes.

Qualifications:

  • Bachelor's degree in Event Management, Marketing, Hospitality, Business, or a related discipline.
  • 2-3 years of experience in event planning and coordination, ideally within a marketing framework.
  • Exceptional organizational and multitasking abilities, capable of managing several projects at once.
  • Strong communication and interpersonal skills.
  • Proficient in event management software, HubSpot, Canva, Photoshop, and Microsoft Office Suite.
  • Willingness to work flexible hours, including evenings and weekends as necessary.
  • Excellent problem-solving skills and meticulous attention to detail.
  • Experience in the higher education sector is advantageous.

Company Overview:

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Beacon Hill Staffing Group is dedicated to setting a new standard in search, career placement, and flexible staffing, delivering coordinated staffing solutions with exceptional service and a commitment to project success.

We look forward to collaborating with talented individuals in the field.