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HR Operations Specialist

2 months ago

Las Vegas, New Mexico, United States New Mexico Highlands University Full time

Position Overview

Job Title
HR Operations Specialist

Employment Status
Full Time

Job Classification
Regular

Role Summary

This role encompasses a wide array of human resources functions, providing specialized knowledge in areas such as talent acquisition, remuneration, benefits management, performance evaluation, employee development, and compliance with policies and regulations.


Key Responsibilities

  • Facilitates the recruitment, selection, and onboarding processes for new personnel.
  • Ensures that all hiring practices are efficient and adhere to legal standards.
  • Addresses human resources inquiries and issues, guiding departments to appropriate resources.
  • Acts as the primary contact for departments regarding HR-related matters, assessing situations and directing them to suitable solutions.
  • Advises management on compliance with federal, state, and local regulations, as well as internal policies and collective agreements; proposes innovative solutions for complex HR challenges.
  • Reviews and approves personnel actions, including changes in compensation and classification, and manages benefits administration.
  • Verifies documentation for accuracy and compliance with established guidelines.
  • Maintains up-to-date knowledge of institutional policies and relevant laws.
  • Contributes to initiatives aimed at enhancing the quality of HR services.
  • Participates in the design and improvement of HR programs to better meet institutional needs.
  • Conducts research and analysis to address HR-related issues, recommending solutions to improve services.
  • Supports recruitment efforts by crafting and reviewing job descriptions, posting vacancies, and managing the applicant tracking system.
  • Coordinates employee benefits enrollment and separation processes, liaising with service providers for routine administration.
  • Provides high-level support and problem resolution for clients, HR staff, and the public.
  • Serves as a liaison for various HR-related issues.
  • Facilitates training sessions and meetings for HR staff regarding new or updated processes.
  • Guides supervisors in performance management and disciplinary procedures.
  • Informs employees and managers about benefits and leave options.
  • Oversees benefits open enrollment activities.
  • Assists in managing the student employment program.
  • Ensures timely processing of employee information within the HRIS system.
  • Handles benefit documentation and unemployment claims as necessary.
  • Conducts investigations as required.
  • Manages workers' compensation claims and accident reporting.
  • Supervises HR support staff, providing guidance and professional development.
  • Maintains regular attendance and performs other job-related duties as assigned.

Minimum Qualifications

Education:
Associate's Degree in a relevant field.

Experience:
Five (5) years of relevant work experience.

Preferred Qualifications

  • Familiarity with HR software, particularly Ellucian BANNER.
  • Experience in managing employee benefits programs.
  • Background in a unionized work environment.
  • SHRM-CP certification.
  • Bilingual proficiency in English and Spanish.

Eligibility Conditions

  • Demonstrated satisfactory performance in previous roles, supported by positive references.
  • Commitment to maintaining confidentiality, with access to sensitive information.

Disclaimer:

This position description outlines the general nature and level of work expected from employees in this role. It is not intended to be an exhaustive list of all responsibilities and qualifications.


Knowledge, Skills, and Abilities

  • Understanding of HR processes and relevant regulations.
  • Strong interpersonal and public relations skills.
  • Excellent verbal and written communication abilities.
  • Capability to manage multiple projects and deadlines in a dynamic environment.
  • Ability to handle confidential information with discretion.
  • Proficiency in office software and HR applications.
  • Skills in developing and implementing strategic goals.
  • Capacity to make informed decisions on sensitive issues.
  • Knowledge of current employment laws and regulations.
  • Aptitude for preparing and delivering training materials.
  • Ability to effectively supervise and guide support staff.
  • Understanding of compensation administration principles.
  • Ability to maintain composure in high-pressure situations.
  • Experience working in diverse environments.

Physical and Mental Demands

Physical Requirements:

Regularly required to walk, sit, use hands, reach, talk, and hear. May need to stand for extended periods and lift up to 25 pounds regularly, with occasional lifting of up to 50 pounds.


Mental Requirements:

This position involves meeting deadlines and managing multiple tasks while interacting with a diverse range of individuals on complex issues.


Work Environment

  • Typical office conditions with varying noise levels; occasional overnight travel may be necessary.
  • Fast-paced work environment with frequent interruptions.

Compensation
$55,000

Equal Employment Opportunity Statement

The institution is an affirmative action, equal opportunity employer, committed to diversity and inclusion in the workplace.