Coordinator for A&R and Marketing Initiatives

2 weeks ago

New York, New York, United States Universal Music Group Full time

At Universal Music Group, we pride ourselves on being the premier music enterprise globally. Our commitment to artistry, innovation, and entrepreneurship is at the core of our operations. We engage in a wide range of activities, including recorded music, music publishing, merchandising, and audiovisual content across over 60 nations. Our mission is to discover and nurture recording artists and songwriters, delivering the most critically acclaimed and commercially successful music to entertain fans worldwide.

How We Lead:

We are in search of an A&R and Marketing Coordinator to assist both the A&R and Marketing divisions at Def Jam. This unique role, based in a dynamic environment, will require the individual to effectively balance responsibilities across both sectors. The primary focus will be to provide robust administrative support to two key executives: the EVP of A&R and the Senior Director of Marketing. The ideal candidate must exhibit exceptional organizational skills, attention to detail, and the ability to multitask under tight deadlines in a fast-paced setting.

The perfect fit will have a background in music or entertainment, with experience in supporting multiple executives and collaborating across various departments. A genuine passion for hip-hop and R&B, along with a solid understanding of Def Jam's cultural impact, is essential.

Key Responsibilities:

Administrative Support

  • Manage demanding schedules and calendars for two executives.
  • Oversee daily calendar activities, including meeting arrangements, travel itineraries, and event logistics.
  • Coordinate meetings, ensuring all appointments and reservations are organized with internal and external partners.
  • Prepare all necessary materials for meetings, including agendas and updates on relevant documents.
  • Handle monthly expense reports and vendor contracts.
  • Serve as the main point of contact for vendor inquiries and contract processing.
  • Welcome guests and assist with general inquiries.
A&R Responsibilities
  • Track recording sessions and manage files for mixing and mastering.
  • Schedule studio sessions for A&R executives and artists.
  • Assist with logistical operations related to record releases.
  • Support the A&R department as needed.
  • Engage in team discussions and actively seek leads for potential signings.
  • Attend artist showcases on behalf of A&R executives.
  • Collaborate with the Marketing Department to create and update artist materials.
  • Perform additional duties as assigned.
Marketing Responsibilities
  • Assist product managers in executing marketing strategies and plans.
  • Create and update marketing documents, including one-sheets and timelines.
  • Organize and manage artist assets such as photos and bios.
  • Monitor the completion of art and video requests for marketing materials.
  • Coordinate shipping and manage marketing tools for campaigns.
  • Work closely with product managers to oversee campaigns for new artists.
  • Participate actively in team meetings and planning sessions.
  • Complete other tasks as assigned.
Qualifications:
  • 1-2 years of experience in an administrative role, preferably within the music industry.
  • Proficient in Microsoft Office Suite and Adobe Creative Suite.
  • Strong communication skills, both verbal and written.
  • Ability to work effectively with various stakeholders, including executive management.
  • Self-motivated, proactive, and resourceful.
  • Excellent organizational and time-management skills.
  • Ability to maintain confidentiality and manage competing priorities.
  • Bachelor's degree preferred.
Benefits:
  • Join a global organization that values creativity, authenticity, and collaboration.
  • Comprehensive health benefits and wellness reimbursements.
  • Flexible paid time off and generous parental leave policies.

Disclaimer: This job description provides an overview of responsibilities that may change.
Universal Music Group is an Equal Opportunity Employer.
We participate in E-Verify in several states.
Job Category:
A&R

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