Project Accounting Specialist II

3 weeks ago

Waukesha, Wisconsin, United States The Boldt Company Full time
Job Summary:

As a Project Accounting Specialist II - Construction at The Boldt Company, you will play a crucial role in ensuring the financial accuracy and integrity of our construction projects. This position requires a strong understanding of construction project accounting principles and processes, as well as excellent analytical and problem-solving skills.

Key Responsibilities:
  • Work with project controls and project management personnel to understand appropriate job codes, cost codes, and general ledger account codes for use in posting accounts payable, billings, and payroll transactions.
  • Assist in the setup and close-out of jobs in the accounting system and entry of information relevant to accounts payable, billing, and payroll duties.
  • Review material invoices to reconcile quantities and amounts with purchase orders and packing slips. Confirm accuracy of sales tax rates, calculations, and amounts on invoices.
  • Assemble cost transaction documentation for billings including charges for union labor, non-union labor, materials, subcontracts, general conditions services, and construction rental equipment.
  • Prepare customer billings with their format, frequency, charges, and rates consistent with requirements identified in the customer contract agreement.
  • Collaborate with project managers on the review and submission of customer billings to ensure charges are appropriate and accurate, and billings are submitted timely.
  • Coordinate with subcontractors on the timely submission of payment applications to be included in customer billing and on ensuring provided documentation aligns with customer requirements.
  • Support project controls personnel in the administration and entry of labor billing rates that are set up by customer or project.
  • After customer approval of billing, post it in the accounting system, and then proactively work with customers on prompt payment based on the contract terms.
  • Assist in the collection and entry of payroll timesheets for union construction workers on a daily and weekly basis.
  • Ensure a daily focus on working as a team player, being diligent and meticulous in approach to duties, taking the initiative to solve problems, and seeing tasks through to completion in a timely manner.
  • Complete additional project accounting tasks as necessary to support the project, operating group, and corporate objectives.
  • Responsibilities may vary between working with a single large project or with multiple smaller projects simultaneously.
Requirements:
  • An associate degree in accounting is preferred. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
  • Minimum of 2 years of related construction project accounting experience preferred.
  • Basic knowledge of construction project accounting principles and processes for accounts payable, customer billings, and payroll timesheets.
  • Proficient in Microsoft Word, Outlook, and Excel; and skilled in Adobe or Bluebeam PDF software.
  • A valid driver's license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the persons' ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.
Working Conditions:
While performing the duties of this job, the employee is occasionally required to position objects and operate tools or controls. Employee frequently uses computer keyboard. The employee is occasionally required to position self to maneuver in confined or awkward spaces. The employee regularly is required to remain in a stationary position and move to access people or machinery or workspaces. Employee is occasionally required to ascend and/or descend a ladder or stairs to reach work areas. The employee must regularly move up to 10 pounds and occasionally move up to 25 pounds. The employee is regularly required to travel (as vehicle driver and as passenger on various modes of transportation) and frequently performs work on-site at construction work sites. Specific abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employee views computer monitor frequently. The employee is required to be able to effectively communicate while on the job site and throughout the completion of duties. The working conditions of this position requires the employee to work both inside and outside in heat/cold, wet/humid, and dry/arid conditions. Frequently required to use personal protective equipment to maintain safety and prevent exposure to harmful materials. The environment for which this position functions may be exposed to prolonged loud noises and may contain scents and fragrances. May be requested to work overtime and weekends. What We Offer:
  • As an employee-owned organization, along with a culture built around safety and team collaboration, we offer a variety of employee benefits. In addition to the standard health, 401K, and paid time off benefits, we also offer:
  • An Employee Stock Ownership Plan (ESOP) to share in the company's success along with an annual bonus based on overall company performance.
  • Wellness resources, including a health mentor, health assessments, maternity management, wellness challenges and life care.
  • Have equal access to opportunities and resources at all levels of the company.
  • Opportunity to grow and persevere including educational reimbursement.
  • Diversity, equity, and inclusion training programs.
  • Mentorship program.
  • Community engagement opportunities and Paid Volunteer time off.
  • The Boldt Company is an equal opportunity employer.
  • If you are an individual with a disability and you need an accommodation or other assistance during the application process, please contact our Human Resources department.
  • The Boldt Company does not accept unsolicited resumes from third-party recruiters.

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