Executive Assistant

6 days ago


Malvern, Pennsylvania, United States Randstad US Full time

Are you ready to take your administrative skills to the next level? At Randstad US, we have a unique opportunity for an experienced Executive Assistant to support four senior leaders in a hybrid schedule. As an ideal candidate, you will possess strong organizational skills, relationship management skills, and the ability to work with senior-level executives.

The role involves maintaining accurate and up-to-date calendars, scheduling meetings, prioritizing tasks, and coordinating with other administrative assistants. You will also be responsible for identifying and mitigating scheduling conflicts proactively, making adjustments independently or consulting with management as needed.

In addition, you will schedule meetings efficiently, ensuring adequate travel time between buildings and avoiding unnecessary back-and-forth travel for managers. You will give timely reminders to management to stay on schedule and head to meetings as required.

You will also ensure that all necessary resources, such as conference rooms, video conferencing setups, and digital materials, are properly allocated and adjusted when meetings change. Furthermore, you will proactively schedule skip-level meetings throughout the year and maintain a tracking system to ensure timely completion.

Your comprehensive travel support will involve making thorough and proactive arrangements that cover all travel needs. You will ensure all travel details are added to the manager's calendar in a clear and accessible manner, including flights, accommodations, meeting times, and other relevant information.

To succeed in this role, you will utilize personal computing applications effectively, including Microsoft Word, Excel, PowerPoint, Lotus Notes, and Visio, to complete various tasks and projects efficiently.

This is a temporary to permanent position, offering a competitive salary of $25-$30 per hour. The ideal candidate will have 2 years of experience and a high school education. If you're looking for a challenging and rewarding opportunity, apply today

We welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. We offer a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).


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