Office Associate IV
3 weeks ago
We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the City of Miami Beach, FL. As an Administrative Support Specialist, you will provide responsible administrative support to the department and/or specific staff person to whom assigned.
Key Responsibilities- Performs a variety of responsible general administrative support duties relative to the needs of the department and/or specific staff person to whom assigned, including typing, filing, copying, scheduling appointments and meetings, screening telephone calls, handling incoming/outgoing mail, assisting in projects as assigned
- Creates a variety of documents, technical and statistical reports, data for publication, and other material where knowledge of format and presentation is necessary
- Answers routine correspondence for supervisor independently
- Reviews and checks records, forms, and other documents for accuracy, completeness, and conformance to rules and regulations
- Posts a wide assortment of information to records
- Collects information from a variety of sources and compiles data for special and periodic reports
- May act as a secretary to one or more boards or committees; arranges board and committee meetings; takes and transcribes meeting minutes
- Interviews and assists visitors
- Prepares the department or staff payroll; prepares and maintains departmental personnel records
- Operates standard office, word processing, and data entry equipment
- May set up and supervises the maintenance of filing systems
- Supervises and trains subordinate clerical employees
- Bachelor's degree in Public/Business Administration or a related field
- One (1) year of full-time responsible administrative experience in public or business administration, including the use of personal computers
- Ability to establish and maintain effective working relationships with employees, City officials, and the general public
The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance
Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."
Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy.
Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).
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