Asset Coordinator

4 weeks ago

Los Angeles, California, United States Safework Full time
Job Description

SafeworkCM is seeking a highly skilled Asset/Move Coordinator to join our team. As a key member of our project management team, you will be responsible for supporting the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination, and purchasing.

Key Responsibilities:

  • Strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post move/Closeout phase activities for specified assigned projects.
  • Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.
  • Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project Architects (A/E), Project Managers, and BUGs, to prepare office layouts and work with occupants to plan furniture and equipment relocation.
  • Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps.
  • Coordinate and prepare a list of all new furniture and equipment needed for the project.
  • Assist with the timely and successful onsite FF&E installation, punch-list sign-off, and transition during swing space, relocation, and/or move into new buildings.
  • Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors.
  • Create detailed scope of work for Task Orders for Contractors/Movers as necessary.
  • Support the RPM in working with the Project Interior Designer and the BUG user groups to select and prepare a list of all furniture and equipment needed for the project.
  • Assist in the onsite unlocking of all areas requiring access by the movers and others during the Pre Move, Move, Installation, and Post Move/Close-Out Phases and for the re-securing all such areas.
  • Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close-out of projects.
  • Maintain all FF&E, move management, moving, and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices and submit to the CPD in written form.

Requirements:

  • 4 years of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
  • Ability to read architectural and furniture drawings.
  • Knowledge of furniture and equipment specifications and procurement.
  • Proficiency in Microsoft Office and related word processing, spreadsheet, and database software.
  • Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.
  • 4-year Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or related area required.
  • Procurement, sourcing, or asset management experience.
  • Public Works experience.
  • Knowledge/proficiency in AutoCAD software.

About SafeworkCM:

SafeworkCM is a company that recognizes the value of its employees and invests in human resources and technologies. We prohibit unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, and medical conditions including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

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