Administrative Coordinator Specialist

6 days ago


Schenectady, New York, United States Aleron Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at PTI Academy in Schenectady, NY.

This is a temp (6 months) position that offers $27.50/hour with 40 hours of work per week, Monday to Friday, from 8 am to 4 pm.

Responsibilities
  • Coordinate training programs: Assist in planning, scheduling, and coordination of training sessions, including managing participant registrations, preparing materials, and ensuring smooth logistical arrangements.
  • Provide administrative support: Maintain training records, manage course evaluations, prepare reports, and assist with budget tracking and expense reporting.
  • Facilitate communication: Act as primary point of contact for inquiries from participants, trainers, and internal stakeholders, responding promptly and professionally to emails, phone calls, and other forms of communication.
  • Maintain facilities: Oversee maintenance and organization of training facilities, ensuring they are clean, well-stocked, and equipped with necessary resources.
  • Database management: Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history.
Requirements
  • Bachelor's Degree in Business Administration or Communications
  • Minimum of 2 years experience in administrative coordination, preferably in a training or educational setting
  • Minimum of 2 years experience in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Minimum of 2 years experience with database management software
Preferred Qualifications
  • Knowledge of event planning and logistics coordination
  • Strong organizational skills with exceptional attention to detail
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment
  • Strong interpersonal skills and ability to work collaboratively with diverse teams
About Acara Solutions

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis.



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