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HR Operations Specialist

2 months ago

Fountain Valley, California, United States Tentek, Inc. Full time

Position: HRIS and Payroll Specialist

Company: Tentek, Inc.

Employment Type: Full-Time with Competitive Salary and Benefits

Work Arrangement: Hybrid, requiring presence at the office for part of the week

The HRIS and Payroll Specialist is tasked with managing payroll functions while executing various HR Generalist responsibilities.

Payroll Management & Employee Assistance:

  • Administer payroll for staff on a consistent schedule, ensuring precision and adherence to organizational policies and legal standards.
  • Examine and confirm payroll data entries, encompassing salaries, bonuses, commissions, and deductions.
  • Calculate and implement adjustments related to employee compensation, including overtime and leave of absence.
  • Ensure payroll records are accurate for determining wages and salaries relevant to workers' compensation calculations.
  • Generate and distribute payroll reports to management and relevant departments as required.
  • Collaborate with HR to maintain employee data accuracy and resolve payroll-related inquiries.
  • Address employee questions regarding payroll issues, including deductions and tax contributions.
  • Facilitate payroll training sessions for new and existing employees to promote understanding of payroll processes.

Audit Compliance & Regulatory Adherence:

  • Support payroll audits and provide necessary documentation as required.
  • Stay informed on federal, state, and local payroll tax regulations to ensure compliance.
  • Prepare and file payroll tax submissions, including quarterly and annual reports, in line with regulatory obligations.
  • Work with finance and legal teams to resolve payroll compliance matters and discrepancies.

HR Generalist Responsibilities:

  • Identify and implement process enhancements to optimize payroll operations and boost efficiency.
  • Collaborate with IT and HRIS analysts on payroll system upgrades and the introduction of new payroll technologies.
  • Conduct orientation sessions for new hires and assist with employee benefits enrollment.
  • Oversee company vehicle and lease programs.
  • Support various HR initiatives as assigned.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline (or equivalent professional experience).
  • 8+ years of demonstrated experience in HR Generalist or Payroll Administration roles.
  • Proficient in payroll software and systems (e.g., ADP WFN) with advanced skills in Microsoft Excel.
  • Strong analytical abilities to interpret data and resolve complex payroll challenges.
  • Exceptional organizational skills and attention to detail, capable of managing multiple tasks and meeting deadlines.
  • Excellent verbal and written communication skills, able to effectively engage with employees and stakeholders.
  • Ability to maintain confidentiality and manage sensitive payroll information with care.

Preferred Qualifications:

  • Certified Payroll Professional (CPP) designation or similar certification.
  • Experience in multi-state payroll and familiarity with international payroll processes.
  • Understanding of payroll accounting principles and general ledger reconciliation.