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Administrative Coordinator

2 months ago

Salt Lake, Utah, United States Nhutah Full time

{"Overview": "As a key member of the Nhutah team, the Administrative Assistant plays a vital role in presenting a positive and helpful presence to all stakeholders, assisting in vital administrative tasks, upkeep of donor files and records, collecting and entering data into systems, and tracking of statistics.", "Responsibilities": ["Assist all clients and stakeholders as they enter the building to be connected to the appropriate person or program", "Present all pertinent information about programs and processes to prospective and current families", "Main point of contact for families enrolling children into services", "Determine client fees based on sliding fee scale and present to clients", "Receive and apply client payments", "Handle sensitive information in a confidential manner", "Manage visitor and client login procedures and maintain accurate daily, monthly, annual statistics", "Respond to all email, telephone and face-to-face enquiries", "Manage staff appointments/calendars/room and equipment scheduling", "Compile presentations and packets of a thoroughness and quality suitable for senior level audiences, including Executive leadership team and the Board of Directors", "Process donor payments and enter all information into database", "Provide general administrative and clerical support including mail distribution, filing, copying, scanning, etc.", "Responsible for maintenance of office equipment, supplies, inventory and organization", "Provide Spanish translation services, written and verbal, as needed for organizational communication"], "Qualifications": ["3+ years hands-on administrative experience", "Software expertise including all Microsoft Office products and database management", "Ability to analyze and revise operating practices to improve efficiency", "Understanding of basic accounting", "Detail oriented and comfortable working in a fast-paced office environment", "Exceptional written and verbal communication skills in both English and Spanish", "Superior organization skills and dedication to completing projects in a timely manner", "Strong analytic skills, attention to detail and a commitment to excellence", "Energetic personality with commitment to effective communication across diverse populations", "Ability to provide excellent customer service in person and on the phone", "Must be able to pass a background check", "Spanish fluency required"], "Benefits": ["Health, Vision, Dental, Discount Child-Care, Lunch provided daily"], "Skills & Qualifications": ["Multi-tasking", "Written and Verbal Communication", "Spanish", "Computer Literacy"]}