Office Administrator

2 weeks ago

San Diego, California, United States Ivy Energy Full time
About the Role

We are seeking a highly organized and proactive Office Administrator to support our team at Ivy Energy. As a key member of our operations team, you will play a crucial role in ensuring the smooth and efficient operation of our office and facilities.

Key Responsibilities

Facilities Management:

  • Ensure the office is safe, clean, and well-maintained.
  • Coordinate and oversee office repairs, renovations, and maintenance projects.
  • Manage relationships with facility service providers, including property management, security, and maintenance contractors.
  • Monitor and maintain office supplies, equipment, technology, and furniture inventory.
  • Handle office keys, issuing parking fobs, and facilitate all parking communications with security.
  • Supervise front desk operations, including collecting and organizing mail, dispatching calls and voicemails to appropriate departments.
  • Coordinate in-office events, including setup, breakdown, and logistics.

Health and Safety Compliance:

  • Maintain compliance with health and safety regulations and best practices.
  • Implement and update office safety protocols and procedures.
  • Ensure emergency response equipment and plans are up-to-date.

Space Planning:

  • Collaborate with department heads to plan office space layouts and optimize space utilization.
  • Coordinate office moves, furniture installations, and workspace adjustments.
Requirements

Qualifications:

  • Previous experience in office management, facilities management, or a related field is preferred.
  • Experience in IT systems, such as wiping laptops and security training, is a plus.
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software, such as Google Suite.
  • Ability to work independently and solve problems proactively.
  • Knowledge of health and safety regulations is a plus.
What We Offer
  • Medical, dental, and vision insurance.
  • PTO.
  • Sick pay.
  • 401k plan.
  • Great office environment.

We are an equal opportunity employer and welcome applications from diverse candidates. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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