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Administrative Coordinator and Financial Support Specialist

2 months ago

Irvine, California, United States Psg Capital Partners Inc Full time
Job Overview

Administrative Coordinator

The Administrative Coordinator will deliver essential support and clerical assistance to the executive leadership of Psg Capital Partners Inc. This role encompasses scheduling meetings, coordinating travel arrangements, and managing various demands on the executive's time. The Administrative Coordinator will also undertake clerical tasks such as running errands, screening phone calls, procuring office supplies, and drafting correspondence and documentation on behalf of the executive.

Financial Support

  • Proficient understanding of fundamental accounting practices and principles is required.
  • Evaluate, prioritize, categorize, and process bills and invoices while managing vendor expectations.
  • Ensure timely payments for internal vouchers and expenses.
  • Address inquiries from vendors, suppliers, and employees, and investigate discrepancies.
  • Prepare and issue checks, accurately recording transactions in internal systems.

Project Management Assistance

  • Knowledge of Real Estate Law is essential.
  • Support employee scheduling and project timelines.
  • Assist in budgeting, scheduling, and other managerial tasks related to projects.

Qualifications:

  • Experience with QuickBooks Desktop is mandatory.
  • Strong mathematical accuracy and attention to detail.
  • Familiarity with Real Estate Law.
  • Proficient in MS Office Suite, particularly MS Excel.
  • Exceptional organizational and time management skills.
  • Comprehensive understanding of company operations.
  • Comfortable with office technology and applications (e.g., electronic calendars and copy machines).
  • Excellent verbal and written communication abilities.
  • Ability to maintain discretion and confidentiality.

Work Schedule: 8 am to 5 pm or 8:30 am to 5 pm. No overtime required.

Job Type: Full-time

Compensation: Starting at $25.00 per hour, based on experience.

Benefits:

  • Paid time off.

Work Location: On-site.

Eligibility for Benefits: Only full-time employees are eligible.

Remote Work: This position does not allow for remote work.