Current jobs related to Administrative Support Specialist - Hilo, Hawaii - University of Hawaii

  • Administrative Support Specialist

    2 weeks ago

    Hilo, Hawaii, United States University of Hawaii Full time

    Job Summary:The University of Hawaii is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Student Support Services Program, including managing electronic and physical student records and files,...

  • Administrative Support Specialist

    3 weeks ago

    Hilo, Hawaii, United States University of Hawaii Full time

    Job Title: Administrative & Fiscal Support SpecialistWe are seeking a highly organized and detail-oriented Administrative & Fiscal Support Specialist to join our team at the University of Hawaii. This is a casual hire position, and the selected candidate will be responsible for providing administrative and fiscal support to our Student Support Services...

  • Administrative Support Specialist

    4 weeks ago

    Hilo, Hawaii, United States NorthStar Memorial Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at NorthStar Memorial Group. The successful candidate will be responsible for maintaining master files, operating a telephone system, and ensuring the accuracy of invoices.Key ResponsibilitiesMaintain master files by creating, providing copies,...

  • Support Specialist

    2 weeks ago

    Hilo, Hawaii, United States Goodwill Industries of Hawaii, Inc. Full time

    Job SummaryGoodwill Industries of Hawaii, Inc. is seeking a compassionate and dedicated Support Specialist to join our team. As a Support Specialist, you will play a vital role in providing care and assistance to individuals with intellectual and developmental disabilities.Key Responsibilities Work with participants in various settings to empower them to...

  • Support Specialist

    3 weeks ago

    Hilo, Hawaii, United States Goodwill Industries of Hawaii, Inc. Full time

    Job SummaryGoodwill Industries of Hawaii, Inc. is seeking a compassionate and dedicated Support Specialist to join our team. As a Support Specialist, you will play a vital role in providing care and assistance to individuals with intellectual and developmental disabilities.**Key Responsibilities:*** Provide individualized support to participants in various...

  • Family Support Specialist

    2 weeks ago

    Hilo, Hawaii, United States YWCA of Hawaii Island Full time

    Job SummaryThe Family Support Specialist at the YWCA of Hawaii Island plays a vital role in supporting individuals and families in need. Under the general direction of the Clinical Supervisor, this position aids families in addressing problems concerning family relationships and social functioning.Key Responsibilities Schedule visits with families to provide...

  • Community Support Specialist

    3 weeks ago

    Hilo, Hawaii, United States Full Life Hawaii Full time

    Our Mission:At Full Life Hawaii, we are dedicated to providing exceptional services that cater to the unique needs of individuals with Intellectual/Developmental Disabilities.We prioritize improving our participants' overall well-being while promoting independence, inclusion, health, social opportunities, and personal growth.Our customized approach...

  • Technology Support Specialist

    3 weeks ago

    Hilo, Hawaii, United States Hawai'i Island Community Health Center Full time

    Job DescriptionAt Hawai'i Island Community Health Center, we are seeking a highly skilled Technology Support Technician to join our team. This role is responsible for providing technical support and maintenance for our network infrastructure and devices, as well as assisting staff with daily hardware and software application needs.Key...

  • After-School Support Specialist

    2 weeks ago

    Hilo, Hawaii, United States Wyndy LLC Full time

    Job Title: After-School Support SpecialistAbout the Role: We are seeking a reliable and compassionate individual to provide support to students outside of school hours.Key Responsibilities:* Supervise and engage with students* Assist with homework and provide guidance* Promote a positive learning environmentRequirements:* Strong communication skills* Passion...

  • Family Support Specialist

    3 weeks ago

    Hilo, Hawaii, United States INPEACE Full time

    Job SummaryWe are seeking a highly motivated and experienced Family Support Specialist to join our team at INPEACE. The successful candidate will be responsible for providing educational support to children and their parents/caregivers, coordinating parent workshops, and serving as a resource and referral for families.Key ResponsibilitiesProvide educational...

  • Administrative Coordinator

    1 month ago

    Hilo, Hawaii, United States Salvation Army U.S. Full time

    Administrative AssistantAs an Administrative Assistant at Salvation Army U.S., you will provide administrative, clerical, and project coordination support. Your responsibilities will include coordinating monthly meetings, drafting agendas, recording minutes, maintaining membership rosters, reserving meeting space, and organizing food and beverage needs.Key...

  • Community Support Specialist

    3 weeks ago

    Hilo, Hawaii, United States Full Life Hawaii Full time

    About Full Life HawaiiAt Full Life Hawaii, we are dedicated to providing exceptional services that cater to the unique needs of individuals with Intellectual/Developmental Disabilities. Our top priority is improving our participants' overall well-being while promoting independence, inclusion, health, social opportunities, and personal growth.Our MissionWe...

  • Administrative Officer

    4 weeks ago

    Hilo, Hawaii, United States University of Hawaii Full time

    Job SummaryWe are seeking a highly skilled Administrative Officer to join our team at the University of Hawaii. This is a senior-level position that will function as the senior budget & fiscal administrator for the College of Arts and Sciences and the Vice Chancellor for Academic Affairs.Key ResponsibilitiesCollaborate with Deans and Administrative Officers...

  • Administrative Coordinator

    3 weeks ago

    Hilo, Hawaii, United States Salvation Army U.S. Full time

    Administrative AssistantAt Salvation Army U.S., we're seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key Responsibilities:Provide administrative, clerical, and project coordination support to ensure seamless day-to-day operations.Coordinate and function as liaison for monthly meetings, including agenda preparation,...

  • Community Support Specialist

    2 weeks ago

    Hilo, Hawaii, United States Full Life Hawaii Full time

    About Full Life HawaiiAt Full Life Hawaii, we are dedicated to providing exceptional services tailored to the unique needs of individuals with Intellectual/Developmental Disabilities. Our top priority is improving our participants' overall well-being while promoting independence, inclusion, health, social opportunities, and personal growth.Our MissionWe take...

  • Associate Specialist, Training Support

    2 weeks ago

    Hilo, Hawaii, United States Globus Medical Full time

    Globus Medical is a leading innovator in the musculoskeletal disorders field, driven by a sense of urgency to deliver high-quality solutions.The Associate Specialist, Training Support role is a key part of our team, working closely with the Spine Territory Manager to provide territory coverage, inventory management, and limited sales responsibilities.The...

  • Senior Administrative Officer

    3 weeks ago

    Hilo, Hawaii, United States University of Hawaii Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Officer to join our team at the University of Hawaii. The successful candidate will be responsible for providing administrative support to the State Director and managing the fiscal and personnel affairs of the Lead Office and various system-wide programs under HISBDC.Key...

  • Program Administrative Assistant

    2 weeks ago

    Hilo, Hawaii, United States Armed Services YMCA of The U S A Full time

    Program and Services Management:As a key member of our team, you will collaborate with our exceptional staff to ensure program needs are met, sometimes even filling in for a program lead. You will serve as the knowledgeable go-to for program information and referrals.Administrative Excellence:Keep our member data and reference systems organized and up to...

  • Child Support Enforcement Specialist IV

    2 weeks ago

    Hilo, Hawaii, United States State of Hawaii Full time

    Job SummaryWe are seeking a highly skilled and experienced Child Support Enforcement Specialist IV to join our team at the State of Hawaii. The successful candidate will be responsible for conducting monitoring and evaluation activities required for the Child Support Enforcement (CSE) program, serving as a liaison person for the program's data processing...

  • Senior Administrative Officer

    2 weeks ago

    Hilo, Hawaii, United States University of Hawaii Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Officer to join our team at the University of Hawaii. This is a full-time temporary position, and the successful candidate will be responsible for managing fiscal and personnel affairs of the Lead Office and various system-wide programs under HISBDC.Key ResponsibilitiesManage...

Administrative Support Specialist

2 months ago

Hilo, Hawaii, United States University of Hawaii Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative & Fiscal Support Specialist to join our team at the University of Hawai'i. This is a temporary, full-time position that will provide administrative and fiscal support to our Student Support Services Program.

Key Responsibilities
  • Provide administrative support to the program, including managing electronic and physical student records and files.
  • Assist with tracking and documenting student services, data entry, and preparing reports on a weekly, monthly, quarterly, and annual basis.
  • Prepare and process student applications for review, evaluate applicants to determine eligibility for program services.
  • Collaborate with project staff to develop, implement, and evaluate a recruitment strategy for the project.
  • Assist with contacting vendors and obtaining quotations for purchases.
  • Monitor expenditures and encumbrances regularly, and report irregularities to the Student Support Services Director.
  • Provide support services to program-eligible college students in areas such as academic advising, financial aid/scholarship counseling, career planning, and personal guidance.
  • Organize and manage program supplies and inventory, including supply loans, forms, and spreadsheets.
  • Prepare and manage program communications with students and staff, including making phone calls, answering phones, preparing program meeting agendas and emails, and recording accurate meeting notes.
  • Assist with supervising student assistants, including training and scheduling.
  • Assist with developing, coordinating, and evaluating program workshops, activities, and events.
Requirements
  • Possession of a baccalaureate degree in any degree program and one (1) year of professional work experience in an office setting; or equivalent combination of education and experience.
  • Demonstrated ability to complete tasks in an effective and timely manner.
  • Demonstrated ability to operate a personal computer and apply word processing software including Microsoft Office and Google Suites.
  • Possession of a valid driver's license and ability to drive to complete program errands.
  • Ability to work days, evenings, weekends as directed.
Preferred Qualifications
  • Possession of a master's degree from an accredited institution.
  • Experience working in a TRIO or similar higher education equity program.
  • Experience working with a diverse population to assist in overcoming higher education barriers typically encountered by the target population and/or success overcoming barriers similar to those faced by target population.
  • Familiarity with Banner, STAR, Student Access or similar student information database, and degree audit software.
  • Ability to adjust quickly to change, handle varied and challenging assignments.
  • Ability to resolve complex problems through the use of creative reasoning and logic.
  • Demonstrated experience in customer service relations, showcasing strong interpersonal skills, effective communication, and a proven track record of resolving customer issues and enhancing customer satisfaction.