Operations Assistant Manager
3 weeks ago
Group Fox is a leading residential property management company based in Chicago. We have been serving the community for over 40 years, providing quality homes and exceptional customer service. Our team is dedicated to delivering high-quality results and making a positive impact on our residents' lives.
About the Role:
This role will be responsible for providing administrative support to the Director of Operations and facilitating the execution of various projects. The ideal candidate will have excellent organizational and time management skills, strong communication and interpersonal abilities, and knowledge of project management principles and practices.
Responsibilities:
- Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
- Coordinate the scheduling of meetings, appointments, and events.
- Detailed and accurate note-taking at meetings and appointments.
- Act as the point of contact between the project management team and external vendors.
- Assist in financial management tasks, such as processing invoices, tracking expenses, and managing budgets.
- Collaborate effectively with other support staff to provide comprehensive administrative support to the organization.
- Manage and maintain project timelines / schedules.
- Conduct research and compile data as needed to support projects and initiatives.
- Maintain project documentation and records.
- Track project progress and deadlines.
- Organize and prioritize incoming requests and manage workflow to ensure deadlines are met efficiently.
- Prepare reports and presentations.
Requirements:
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven experience as an administrative assistant/project manager, or similar role.
- Excellent organizational and time management skills with the ability to multitask and prioritize work.
- Strong communication and interpersonal abilities.
- Strong attention to detail and accuracy in all work activities.
- Proactive problem-solving skills with the ability to anticipate needs and take initiative.
- Knowledge of project management principles and practices.
Compensation:
The estimated annual salary for this position is $70,000 - $90,000 depending on experience and qualifications. We offer a competitive benefits package, including health insurance, retirement savings plan, and opportunities for professional development.
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