Guest Services Administrator

2 weeks ago


Santa Clara, California, United States Aston Carter Full time

Position Title: Receptionist

Position Overview: We are seeking a welcoming and professional Receptionist to be the first point of contact for our visitors and vendors. This role involves managing the scheduling of candidate interviews and handling incoming calls through a multi-line phone system.

Key Responsibilities:

  • Greet and assist visitors and vendors in a friendly and professional manner.
  • Manage candidate interview scheduling efficiently.
  • Answer, screen, and direct incoming calls using a multi-line phone system.
  • Coordinate catering services for office meetings and client gatherings.
  • Organize and distribute mail and packages effectively.
  • Maintain and update contact lists, phone extensions, and temporary staff information.
  • Assist in setting up for onsite meetings and events.
  • Order office supplies as necessary.
  • Support company events and parties as needed.
  • Distribute Non-Disclosure Agreements (NDAs) to visitors and candidates and ensure proper filing.

Essential Skills:

Hard Skills:

  • Proficient in scheduling and calendar management.
  • Experience with multi-line phone systems.
  • Familiarity with Microsoft Outlook.
  • Ability to coordinate bookings effectively.

Soft Skills:

  • Personable and approachable demeanor.
  • Friendly and welcoming attitude.
  • Highly organized with attention to detail.
  • Strong team player.

Job Type: This is a contract position.

Work Environment: This role is situated in an office environment.

About Aston Carter: Aston Carter is dedicated to providing exceptional corporate talent solutions across various sectors. Our expertise spans accounting, finance, human resources, and administrative roles, enabling us to meet the diverse needs of our clients. We pride ourselves on our commitment to diversity, equity, and inclusion, fostering a workplace that values every individual.

Diversity, Equity & Inclusion: At Aston Carter, we believe that diversity and inclusion are essential to our success. We are committed to:

  • Hiring a diverse workforce.
  • Creating an inclusive environment through continuous self-reflection.
  • Building a culture of care and recognition.
  • Providing growth opportunities for all employees.

The company is an equal opportunity employer and welcomes applications from all qualified individuals.



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