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Administrative Coordinator

2 months ago

Brunswick, Georgia, United States Gateway CSB PEO LLC Full time
Job Description

**Job Summary:**

The Administrative Assistant will provide vital support to a department by handling various administrative, clerical, and secretarial tasks. This role involves drafting correspondence, scheduling appointments, answering phones, and serving as a key point of contact for the assigned unit. Additionally, the individual may oversee lower-level staff members.

**Key Responsibilities:**

  • Utilize specialized software to schedule appointments and maintain accurate records.
  • Adhere to organizational protocols for data entry and maintenance, ensuring compliance with documentation and billing standards.
  • Exercise independent judgment to perform clerical duties such as copying documents, maintaining records, and organizing filing systems.
  • Prepare forms following organizational procedures and ensure accurate completion.
  • Compose and distribute meeting notes, correspondence, and reports using Microsoft Office, demonstrating strong communication skills.
  • Answer phones, provide information to callers, take messages, and transfer calls as needed, maintaining a professional demeanor.
  • Maintain confidentiality of sensitive information and ensure secure handling of confidential documents.
  • Generate and distribute reports as required, utilizing data analysis skills to inform decision-making.
  • Complete and organize documentation for the assigned area, ensuring accuracy and attention to detail.
  • Ensure accurate data entry and compliance with documentation and billing standards, promoting efficiency and productivity.
  • Coordinate with minimal supervision, demonstrating self-motivation and initiative.

**Collaboration and Communication:**

  • Work cooperatively with team members to achieve common goals, fostering a positive and inclusive work environment.
  • Treat others with respect, maintain a positive attitude, and value contributions from colleagues, promoting a culture of teamwork and collaboration.
  • Align actions with the goals and mission of the organization, demonstrating a commitment to excellence and customer satisfaction.

**Required Knowledge & Skills:**

The ideal candidate should possess knowledge of general office procedures, agency policies, and relevant software applications. Strong communication skills, decision-making abilities, and organizational skills are crucial for success in this role.

**Competencies:**

  1. Communication
  2. Decision Making
  3. Organizational Skills
  4. Flexibility
  5. Initiative
  6. Customer Service
  7. Dependability
  8. Teamwork
  9. Accountability
  10. Creative Thinking
  11. Professionalism
  12. Quality of Work

**Required Education & Experience:**

A High School diploma or equivalent, proficiency in office functions and computer tasks, exceptional customer service skills, and familiarity with Microsoft Office tools are required.

**Supervisory Responsibilities:**

This role has no supervisory responsibilities.

**Work Environment:**

This role primarily operates in a standard office setting with occasional travel requirements.

**Physical Demands:**

The employee may be required to perform various physical tasks such as walking, sitting, standing, and lifting objects. Fine hand-eye coordination, hearing, and visual acuity are essential for this position. Reasonable accommodations may be provided for individuals with disabilities.