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Advocacy Policy Practice Advancement Coordinator

2 months ago

Washington, Washington, D.C., United States The American Psychiatric Association Full time
Job Summary

The American Psychiatric Association is seeking a highly skilled and detail-oriented Advocacy Policy Practice Advancement Coordinator to provide administrative support to the Chief and staff of the division of Advocacy, Policy, Practice Advancement (APPA).

Key Responsibilities
  • Provide high-level administrative support, including managing calendars, arranging appointments, and coordinating travel arrangements.
  • Coordinate office support for other administrative functions, including supply, equipment, and furniture acquisition, office organization, and vendor management.
  • Develop and maintain administrative and office management systems, including monitoring monthly expenditure reports and assisting in the processing of invoices for payment and travel reimbursement forms.
  • Coordinate the Division's quarterly report to the APA and APAF Boards, ensuring timely submission of reports and serving as Web Liaison for the division.
  • Provide administrative support for division conferences, including assistance with marketing and communications materials, registration preparation and management, travel logistics and tracking, and compilation of printed materials.
  • Support APPA councils, committees, and boards as needed, attending relevant meetings and ensuring APPA staff meet responsibilities to APA governance.
  • Perform general administrative duties, including receiving and responding to email, fax, phone calls, and voice mail messages, and coordinating travel for members invited to represent APPA.
  • Develop and maintain relationships with APA members and staff, providing information and support as needed, and responding to inquiries regarding APA's advocacy efforts.
  • Collaborate with other APA departments to supply information to distribute to members about the APA's advocacy efforts and provide administrative services as needed.
  • Exercise sound judgment and discretion in decision-making, maintaining a high level of confidentiality and professionalism in all interactions.
  • Stay up-to-date with APA's advocacy efforts and provide input on processes and procedures to improve efficiency and effectiveness.
  • Perform other duties as assigned by the Chief and staff of the division of Advocacy, Policy, Practice Advancement (APPA).
Requirements
  • High school diploma required, Bachelor's degree preferred.
  • Three or more years of related professional work experience supporting a senior-level leader, with project management and special events planning experience highly preferred.
  • Strong interpersonal skills and demonstrated excellent verbal and written communication skills.
  • Excellent analytical and critical thinking skills, with the ability to work quickly and independently in a virtual work environment, meeting precise deadlines.
  • Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.
  • Ability to execute decision-making with sound judgment and discretion, maintaining a high level of confidentiality and professionalism in all interactions.
  • EOE, including disability/vets.
  • Salary: $26.70/hour.

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