Executive Assistant to Chief Executive Officer

2 months ago

Los Angeles, California, United States Living The Dream, Inc. Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer in driving the success of Living The Dream, Inc.

Key Responsibilities
  • Administrative Support
    • Manage the CEO's calendar, scheduling meetings and appointments with precision and attention to detail.
    • Coordinate internal and external communications, ensuring timely and accurate information flow.
    • Prepare and edit correspondence, communications, presentations, and other documents with a high level of professionalism.
  • Real Estate Expertise
    • Utilize and manage MLS, Zillow, and other industry platforms with expertise.
    • Assist in the acquisition and management of luxury properties, ensuring seamless operations.
    • Liaise with relevant departments to maintain the highest standards in our property portfolio.
    • Draft lease agreements, offers, addendums, and other documents using CAR forms with precision and accuracy.
  • Client Relations
    • Provide exceptional support and services to our high-profile clientele, ensuring their needs are met with discretion and professionalism.
    • Develop and maintain a comprehensive database of clients and key industry contacts, fostering strong relationships.
    • Collaborate with the concierge team to deliver bespoke experiences for our clients, exceeding their expectations.
  • Project Management
    • Assist in the planning and execution of projects, ensuring timely completion and high-quality results.
    • Coordinate with various departments to ensure project objectives are met, driving success.
    • Monitor industry trends and provide insights to inform company decisions, driving growth and innovation.
    Requirements
    • Real estate license (preferred)
    • Proven experience as an Executive Assistant or in a similar role, preferably in the real estate or hospitality industry.
    • Familiarity with short-term rental platforms and operations.
    • Proficient in using MLS, Zillow, and related industry platforms.
    • Knowledge and experience in using CAR forms to draft lease agreements, offers, addendums, etc.
    • Exceptional organizational and multitasking skills.
    • Excellent verbal and written communication skills.
    • Ability to maintain confidentiality and demonstrate a high level of discretion.
    • A proactive approach, with the ability to work independently and take initiative.
    • Bachelor's degree in Business Administration or a related field (preferred).
    Additional Requirements
    • Willingness to work six days a week, including availability on weekends.
    • Ability to adapt to a fast-paced work environment and manage time effectively.

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