Legal Administrative Assistant

4 days ago


Norfolk, Virginia, United States Williams Mullen Clark Dobbins PC Full time
Job Opportunity

Williams Mullen is seeking a highly skilled and organized Legal Administrative Assistant to provide exceptional support to our attorneys in our Norfolk, VA office. This role will relocate to VA Beach in July 2025.

Key Responsibilities:

  • Prepare and proofread complex correspondence and legal documents with accuracy and timeliness.
  • Organize and maintain hard copy or electronic correspondence, legal documents, and computer-based calendars.
  • Answer phone calls, record, and deliver messages promptly, displaying professional courtesy.
  • Arrange appointments, notify clients, and coordinate meeting arrangements, including catering and scheduling of conference rooms.
  • Perform various support services as needed, including hand deliveries, requests for copy/duplicating services, and travel arrangements. Coordinate courthouse filings.
  • Prepare and submit attorney time sheets to Accounting in compliance with firm deadlines and procedures, verifying client/matter numbers and practice codes.
  • Maintain client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
  • Prepare client bill drafts, final bills, and cover letters.
  • Prepare forms for expense reports, check requests, and other financial-related documents.
  • Review and route incoming mail.
  • Assist with collecting information needed for reports or special projects.
  • Provide support as needed for the department.

Requirements:

  • Two-year college degree or equivalent.
  • Strong knowledge of Microsoft Suite (Word, Excel, PPT, etc.).
  • iManage/FileSite or comparable document sharing software.
  • InTapp and Chrome Experience preferred.
  • Aderant, Elite, or other timekeeping/billing software.
  • Excellent verbal and written communication skills.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, national origin, religion, creed, medical condition, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation, or Veteran's status.



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