Administrative Assistant III

4 weeks ago

New York, New York, United States Aon Full time
About the Role

We are seeking an experienced Administrative Assistant III to join our team in New York, NY. As a key member of our support staff, you will provide advanced administrative support to business leaders, client teams, and local teams within a workgroup, practice area, or solution line.

Key Responsibilities
  • Provide exceptional customer service skills and attention to detail
  • Prepare, produce, and proofread advanced-level presentations and correspondence, graphic presentations, and other documents
  • Schedule and facilitate meetings, either virtual or in-person, securing room reservations and food ordering/delivery as necessary
  • Act as a primary point of contact for the team, independently seeking out answers to questions, taking initiative, and leveraging a network of resources to solve problems
  • Assist with overflow work from other areas of the business and provide backup support to other AAs as necessary
  • Submit printing requests for meetings and other needs as necessary, ensuring accuracy of printed materials before distribution
  • Research and book travel arrangements
  • Prepare and submit expense reports
  • Record time accurately and submit according to corporate guidelines
  • Attend business town halls, coordinate, schedule, and prepare presentations for client and internal meetings
  • Serve as an expert resource for Aon branding
  • Maintain OneDrive files, databases, or SharePoint sites as applicable
  • Prioritize work, make measurable progress on assignments, and deliver quality results
  • Have an advanced understanding of practice/business terminology
  • Coordinate complex meeting logistics in-person and virtually, including budgeting, travel, room reservations, meeting room logistics and materials, and catering
  • Actively participate in leadership meetings for follow-ups and note-taking when applicable
  • Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable
  • Coordinate projects and work independently
  • Ability to compose materials from rough notes or independent knowledge of circumstances
  • Act as a liaison between the executive and their colleagues, clients, and other stakeholders
  • Strategic, solve problems, and establish procedures that result in process improvements
  • Act as a subject matter expert for internal tools and resources
  • Assist Administrative Operations Managers (AOMs) with special initiatives and workstreams
  • Demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums
  • Create and maintain Distribution Groups
Requirements
  • Displays exceptional customer service skills and attention to detail
  • Superior writing skills, grammar, punctuation, spelling, and proofreading
  • Superior verbal and written communication skills
  • Self-motivated team player with the ability to work independently under minimal supervision
  • Demonstrates strong organizational and project management skills
  • Demonstrates discretion on highly confidential matters
  • A wide degree of creativity and latitude is expected
  • Suggests approaches for resolving problems
  • Maintains a high level of confidentiality
  • Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
  • Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
  • Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
  • Minimum of 6+ years of relevant experience
About Aon

Aon is a global professional services firm that provides a range of services, including risk management, insurance, and human resources consulting. We are committed to helping our clients make better decisions and achieve their goals.

We offer a comprehensive package of benefits for full-time and regular part-time colleagues, including a 401(k) savings plan with employer contributions, an employee stock purchase plan, consideration for long-term incentive awards at Aon's discretion, medical, dental, and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance, optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.

We are an equal opportunity employer and welcome applications from all qualified candidates. We are committed to diversity and inclusion and strive to create a workplace that is inclusive and respectful of all employees.

  • Administrative Coordinator

    4 weeks ago

    New York, New York, United States G-III Apparel Group Full time

    About the RoleThe Administrative Assistant to the Executive Vice President plays a pivotal role in ensuring the seamless operation of the executive office. This position demands a high level of trust, initiative, and administrative expertise. The successful candidate will provide comprehensive support to the Executive Vice President and their team,...

  • Executive Assistant to the EVP

    3 weeks ago

    New York, New York, United States G-III Apparel Full time

    Job Summary:The Executive Assistant to the EVP plays a critical role in ensuring the smooth operation of the executive office. This position involves a variety of administrative tasks that require a high level of trust and initiative. The successful candidate will provide comprehensive support to the EVP and their team, as well as collaborate with other...

  • Administrative Assistant III

    4 weeks ago

    New York, New York, United States Aon Full time

    About the RoleWe are seeking an experienced Administrative Assistant III to join our team at Aon. As a key member of our administrative team, you will provide advanced administrative support to our business leaders, client teams, and local teams within a workgroup, practice area, or solution line.Key ResponsibilitiesProvide exceptional customer service...

  • Administrative Assistant III

    4 weeks ago

    New York, New York, United States Aon Full time

    About the RoleWe are seeking an experienced Administrative Assistant III to join our team in our New York, NY office. As a key member of our administrative team, you will provide advanced administrative support to business leaders, client teams, and local teams within a workgroup, practice area, or solution line.Key ResponsibilitiesProvide exceptional...

  • Administrative Assistant III

    4 weeks ago

    New York, New York, United States Aon Full time

    About the RoleAon is seeking an experienced Administrative Assistant III to provide advanced administrative support to business leaders, client teams, and local teams within a workgroup, practice area, or solution line.Key ResponsibilitiesProvide exceptional customer service skills and attention to detail in all interactions with clients, team members, and...

  • Senior Systems Administrator III

    4 weeks ago

    New York, New York, United States CGS Full time

    Job Title: Senior Systems Administrator IIICGS is seeking a highly skilled and experienced Senior Systems Administrator III to join our team supporting a wide-ranging technical support initiative for a large Federal agency.We are looking for a candidate who is excited to contribute to government innovation, appreciates collaboration, and can anticipate the...

  • Executive Support Specialist

    3 weeks ago

    New York, New York, United States G-III Apparel Full time

    About the Role:The Executive Support Specialist will provide comprehensive support to the Executive Vice President and their team, ensuring the smooth operation of the executive office.This position involves a variety of administrative tasks that require a high level of trust and initiative, including managing confidential information, preparing detailed...

  • Administrative Litigation Assistant

    4 weeks ago

    New York, New York, United States City of New York Full time

    Job Title: Administrative Litigation AssistantJoin the City of New York as an Administrative Litigation Assistant and contribute to the delivery of social services consistent with federal, state, and local laws and regulations.About the RoleThe Office of Legal Affairs is seeking two (2) Principal Administrative Associates Level II to function as...

  • Senior Administrative Assistant

    3 weeks ago

    New York, New York, United States Capital One Full time

    Job SummaryCapital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. The ideal candidate will be a quick thinker, flexible, and adaptable, with excellent problem-solving skills and the ability to prioritize tasks effectively.Key ResponsibilitiesManage daily calendars for...

  • Senior Administrative Assistant

    3 weeks ago

    New York, New York, United States Capital One Full time

    Job SummaryCapital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. The ideal candidate will be a quick thinker, flexible, and adaptable, with excellent problem-solving skills and a strong ability to prioritize tasks.The successful candidate will partner with multiple...

  • Senior Administrative Assistant

    3 weeks ago

    New York, New York, United States Capital One Services, LLC Full time

    Job SummaryWe are seeking an exceptionally bright and multitasking Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.Key ResponsibilitiesPartner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals.Manage daily calendars for multiple...

  • Senior Administrative Assistant

    3 weeks ago

    New York, New York, United States Capital One Full time

    Job SummaryWe are seeking an experienced Administrative Support Assistant III to join our team at Capital One. This role will provide administrative support to 4-6 executives in a fast-paced tech-savvy environment.The ideal candidate will be highly organized, able to multitask, and possess excellent communication and problem-solving skills. They will be...

  • Senior Administrative Assistant

    1 month ago

    New York, New York, United States Capital One Full time

    Job SummaryWe are seeking an exceptionally bright and self-motivated Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team.Key ResponsibilitiesManage daily...

  • Senior Administrative Assistant

    3 weeks ago

    New York, New York, United States Capital One Services, LLC Full time

    Job Title: Senior Administrative AssistantCapital One Services, LLC is seeking an experienced Senior Administrative Assistant to support our executive team in a fast-paced environment.Key Responsibilities:Manage daily calendars for multiple executives, prioritizing schedules and adjusting to last-minute changesCoordinate travel arrangements, create expense...

  • Medical Laboratory Assistant III

    4 weeks ago

    New York, New York, United States Memorial Sloan Kettering Full time

    Job Title: Medical Laboratory Assistant IIIWe are seeking a highly skilled Medical Laboratory Assistant III to join our team at Memorial Sloan Kettering Cancer Center.Job Summary:The Medical Laboratory Assistant III will be responsible for receiving and accessing all samples as soon as they arrive in the laboratory, following established procedures for...

  • Mailroom Clerk

    3 weeks ago

    New York, New York, United States G-III Apparel Group Full time

    As a Mailroom Clerk - Logistics Coordinator at G-III Apparel Group, you will play a vital role in ensuring the smooth operation of our mailroom. Your primary responsibility will be to sort and distribute mail according to destination, as well as distribute packages and interoffice mail between company locations.Key duties include:Sort and distribute mail...

  • Laboratory Technologist III

    3 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    Job Title: Laboratory Technologist Level IIINYC Health + Hospitals is committed to delivering high-quality care and services to the people of New York City. As a Laboratory Technologist Level III, you will play a critical role in ensuring the accuracy and reliability of laboratory results.Key Responsibilities:Maintain a program of quality control and...

  • Sustainability and Compliance Professional

    3 weeks ago

    New York, New York, United States G-III Apparel Group Full time

    About the Role:The Sustainability/Compliance Assistant will be responsible for tracking and reducing G-III's environmental impact. This role will have a strong focus on sustainability, collecting and analyzing data to inform reduction targets.Key Responsibilities:Collaborate with working groups to implement the Environmental, Social, and Governance...

  • Medical Laboratory Assistant III Position

    2 weeks ago

    New York, New York, United States Memorial Sloan Kettering Full time

    Job Title: Medical Laboratory Assistant III About the Role:We are seeking a highly skilled and experienced Medical Laboratory Assistant III to join our team at Memorial Sloan Kettering Cancer Center. This role is a critical member of our blood bank team, responsible for receiving and accessing all samples as soon as they arrive in the laboratory. Key...

  • Electrical Project Manager III

    4 weeks ago

    New York, New York, United States gonzer Full time

    Electrical Project Manager III Job DescriptionL.J. Gonzer Associates is seeking a highly skilled Electrical Project Manager III to join our team. As a key member of our team, you will be responsible for overseeing electrical power distribution work, including substations, circuit breaker houses, and cable replacement.Perform inspections of electrical...