Administrative Assistant III
4 weeks ago
Aon is seeking an experienced Administrative Assistant III to provide advanced administrative support to business leaders, client teams, and local teams within a workgroup, practice area, or solution line.
Key Responsibilities- Provide exceptional customer service skills and attention to detail in all interactions with clients, team members, and stakeholders.
- Prepare, produce, and proofread advanced-level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity.
- Schedule and facilitate meetings, either virtual or in-person, securing room reservations and food ordering/delivery as necessary.
- Act as a primary point of contact for the team, independently seeking out answers to questions, taking initiative, and leveraging a network of resources to solve problems.
- Assist with overflow work from other areas of the business and provide backup support to other Administrative Assistants as necessary.
- Submit printing requests for meetings and other needs as necessary, ensuring accuracy of printed materials before distribution.
- Research and book travel arrangements, prepare and submit expense reports, and record time accurately and submit according to corporate guidelines.
- Attend business town halls, coordinate, schedule, and prepare presentations for client and internal meetings, and serve as an expert resource for Aon branding.
- Maintain OneDrive files, databases, or SharePoint sites as applicable, prioritize work, make measurable progress on assignments, and deliver quality results.
- Have an advanced understanding of practice/business terminology, coordinate complex meeting logistics in-person and virtually, and actively participate in leadership meetings for follow-ups and note-taking when applicable.
- Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable, and coordinate projects and work independently.
- Ability to compose materials from rough notes or independent knowledge of circumstances, act as a liaison between the executive and their colleagues, clients, and other stakeholders, and demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums.
- Create and maintain Distribution Groups, and this list is not all-inclusive; other tasks may vary based on business need.
- Displays exceptional customer service skills and attention to detail.
- Superior writing skills, grammar, punctuation, spelling, and proofreading.
- Superior verbal and written communication skills.
- Self-motivated team player with the ability to work independently under minimal supervision.
- Demonstrates strong organizational and project management skills.
- Demonstrates discretion on highly confidential matters.
- A wide degree of creativity and latitude is expected.
- Suggests approaches for resolving problems.
- Maintains a high level of confidentiality.
- Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude.
- Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality.
- Advanced level computer literacy in Microsoft Office Suite and other programs as applicable.
- Minimum of 6 years of relevant experience.
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including a 401(k) savings plan with employer contributions, an employee stock purchase plan, consideration for long-term incentive awards at Aon's discretion, medical, dental, and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance, optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.
Eligibility for benefits is governed by the applicable plan documents and policies.
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon.
Furthermore, all colleagues enjoy two Global Wellbeing Days each year, encouraging you to take time to focus on yourself.
We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work.
We call this Smart Working.
Our continuous learning culture inspires and equips you to learn, share, and grow, helping you achieve your fullest potential.
As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves.
Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
People with criminal histories are encouraged to apply.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process, and to perform essential job functions once onboard.
If you would like to learn more about the reasonable accommodations we provide, email.
For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
The salary range for this position (intended for U.S. applicants) is $68,000 to $90,000 annually.
The actual salary will vary based on applicants' education, experience, skills, and abilities, as well as internal equity and alignment with market data.
The salary may also be adjusted based on applicants' geographic location.
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