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Senior Administrative Assistant

1 month ago

New York, New York, United States Capital One Full time
Job Summary

Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. The ideal candidate will be a quick thinker, flexible, and adaptable, with excellent problem-solving skills and a strong ability to prioritize tasks.

The successful candidate will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. They will also be responsible for managing complex schedules, coordinating travel arrangements, and creating expense reports.

This is a unique opportunity to work in a dynamic and supportive environment, where you will be encouraged to be your best in all areas of your life. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply.

Responsibilities
  • Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies and social events
  • Prepare professional business communication documents, including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organization
  • Participate in general administrative duties, including copying, distributing mail, ad-hoc projects, committees, and group events
  • Promote a fun and team-oriented work environment