Facilities Operations Manager

2 weeks ago

Minneapolis, Minnesota, United States Indian Health Board of Minneapolis Full time
Job Overview

Position Title: Administrative Services & Facilities Manager

Employment Type: Full-Time | Exempt

Work Schedule: Weekdays | 8:30 a.m. - 5:00 p.m. (subject to variation)


The Indian Health Board of Minneapolis is a recognized Federally Qualified Health Care Center and community clinic dedicated to providing quality health care and wellness services. Our philosophy is rooted in collaboration and understanding, ensuring that we respect and promote the cultural identities of urban American Indian and Alaska Native communities while welcoming all individuals seeking compassionate health care.

We uphold three core values that guide our relationships: Respect for Culture - honoring our American Indian and Alaska Native heritage while embracing diversity; Excellence - striving for the highest standards in our services and partnerships; Leadership - fostering ethical leadership through collaboration and mutual respect.


Benefits Offered:

  • Comprehensive benefits package for employees working 30 hours or more per week: Health, Dental, Vision, FSA
  • Company-sponsored long-term and life insurance
  • Generous paid time-off policy
  • Retirement savings plan with employer contribution

Mission Statement:

"To ensure access to quality health care services for American Indians and other communities while promoting health education and wellness."


Position Summary:

The Administrative Services & Facilities Manager oversees all administrative and facility operations at the Indian Health Board. This role includes providing administrative support to the Chief Executive Officer, Chief Operating Officer, and Board of Directors, supervising maintenance and janitorial staff, and managing procurement and construction projects.


Key Responsibilities:

  • Ensure the effective operation of the physical premises, acting as a liaison with vendors and utility representatives.
  • Coordinate and plan all construction and renovation projects.
  • Support the maintenance and management of the organization's phone systems.
  • Maintain compliance with Joint Commission standards and manage emergency preparedness drills.
  • Oversee procurement processes for supplies and equipment.
  • Supervise assigned staff and assist with special projects and record-keeping.
  • Compile necessary documentation for funding and regulatory reviews.
  • Manage security systems and ensure facility safety.
  • Participate in various committees focused on Risk Management, Infection Control, and Quality Improvement.

Essential Skills and Qualifications:

  • Strong organizational and computer skills.
  • Ability to work independently and represent the organization professionally.
  • Understanding of patient needs and commitment to confidentiality.
  • Knowledge of American Indian culture and a collaborative team spirit.
  • Associate degree preferred or equivalent experience, with 5-7 years in administrative or facilities management.
  • Proficiency in Microsoft Office applications, particularly Excel and Word.

Physical Requirements:

This position may require physical exertion, including standing for extended periods, walking on uneven surfaces, and lifting moderately heavy items. Proper training on lifting techniques is essential.


Confidentiality:

The Indian Health Board is committed to safeguarding protected health information (PHI) and ensuring that access is limited to necessary personnel for the performance of assigned duties.

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