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Senior Executive Administrator

2 months ago

San Francisco, California, United States Autodesk Full time
Position Overview

Are you interested in a role where you can contribute to innovative technology and make a difference? Join Autodesk, a recognized leader in the industry.

We are looking for a seasoned Executive Administrator to support our Financial Planning & Analysis (FP&A) and Treasury leadership teams. In this role, you will report directly to the VP of FP&A and play a crucial part in both teams.

Key Responsibilities
  • Efficiently manage and prioritize the calendars of the VP of FP&A and VP of Treasury, handling complex scheduling.
  • Coordinate travel arrangements, both domestic and international, and prepare expense reports.
  • Proactively address potential scheduling conflicts, ensuring timely follow-ups and accountability.
  • Respond to inquiries and manage expectations effectively with various stakeholders.
  • Foster positive working relationships with staff, internal departments, and external contacts, including sensitive interactions.
  • Collaborate with fellow Executive Administrators to streamline executive coordination and prioritize tasks.
  • Work closely with the Chief of Staff to synchronize operational rhythms for the FP&A and Treasury teams.
  • Organize team events, meetings, and offsite gatherings, managing logistics and on-site arrangements.
  • Maintain email distribution lists and shared directories.
  • Coordinate with Accounts Payable to ensure timely payment of invoices.
  • Act as the primary contact for departmental purchases on behalf of your executives.
  • Support staff meetings by preparing agendas, taking notes, and distributing minutes and presentations as needed.
  • Manage special projects, including creating presentations, financial spreadsheets, and reports.
  • Assist the Finance Diversity and Belonging Committee by scheduling meetings and coordinating events.
Minimum Qualifications
  • 4-6+ years of experience providing administrative support to senior executives.
  • Experience in a fast-paced environment requiring strong multitasking and time management skills.
  • Adaptability to rapidly changing environments with new processes and responsibilities.
  • Ability to meet deadlines and perform well under pressure.
  • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with Mac/Windows operating systems.
  • Excellent verbal and written communication skills.
  • Willingness to travel for events or internal meetings.
  • Ability to handle sensitive information with confidentiality and discretion.
The Ideal Candidate
  • A self-starter who demonstrates initiative.
  • Comfortable working independently and seeking clarity when faced with challenges.
  • Recognizes the importance of teamwork and collaborates effectively.
  • Builds productive relationships across all levels with a customer service mindset.
  • Skilled at managing multiple priorities and tracking timelines.
About Autodesk

At Autodesk, we empower innovators to turn their ideas into reality, transforming the way things are made and what can be achieved. Our culture is built on our core values, which help our employees thrive and reach their full potential.

We pride ourselves on fostering an inclusive environment where everyone can contribute to building a better future.

Benefits

We offer a comprehensive benefits package, including health and financial benefits, to support our employees in doing their best work.

Equal Employment Opportunity

Autodesk is committed to building a diverse workplace and inclusive culture, considering all qualified applicants for employment without regard to any legally protected characteristic.

Diversity & Belonging

We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive.