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Site Operations Coordinator

2 months ago

Durham, North Carolina, United States HUMACYTE GLOBAL INC Full time
Job Overview

DEPARTMENT: Site Operations

LOCATION: Onsite

COMPANY: Humacyte Inc (Nasdaq: HUMA) is at the forefront of biotechnology innovation, focusing on the development of universally implantable bioengineered human tissues and advanced organ systems aimed at enhancing patient care and revolutionizing medical practices. The company specializes in creating acellular tissues to address a variety of medical conditions, injuries, and chronic illnesses. Humacyte's pioneering Acellular Tissue Engineered Vessel (ATEV) is undergoing late-stage clinical trials for multiple vascular applications, including trauma repair and hemodialysis access. The company is also exploring preclinical advancements in coronary artery bypass grafts and treatments for type 1 diabetes.

POSITION SUMMARY:

The Facilities Management Specialist plays a crucial role in overseeing the effective management of site service vendors and contractors. This position requires adept inventory management skills for uniforms, office supplies, break room essentials, and waste management. Familiarity with project management is advantageous to facilitate skill development and manage future operational projects.

KEY RESPONSIBILITIES:

  • Oversee small-scale projects and initiatives with various vendors, including managing vendor relationships, purchase orders, and inventory control for office and janitorial supplies.
  • Develop and maintain supplier relationships that support facilities and site operations, assisting with requests for proposals for new service agreements.
  • Ensure compliance of contracted janitorial and pest control services with cGMP standards, taking prompt action on any non-conformances.
  • Provide daily support for janitorial services, including management of cleaning logbooks.
  • Assist with administrative tasks and inquiries from the Facilities and Site Engineering Teams.
  • Act as the Orchestrate Planner for Site Service Operations.
  • Support space planning initiatives.
  • Maintain optimal inventory levels for janitorial, office, and break room supplies.
  • Develop service level agreements with vendors to ensure compliance with service processes and standard operating procedures.
  • Conduct regular audits of services across the facility to ensure adherence to service level agreements, recommending changes or vendor replacements as necessary.
  • Support the Facility and Site Engineering Teams by processing requisitions for maintenance services and reconciling invoices.
  • Ensure all vendor documentation is collected, reviewed, and organized for easy access during audits.
  • Assist in the development of key performance indicators and reports to assess vendor effectiveness.
  • Provide vendor support for various facility operations, including breakroom services, janitorial services, and groundskeeping.
  • Ensure proper setup of all conference rooms.
  • Establish a process for efficient and cost-effective management of office consumables and supplies.

QUALIFICATIONS:

  • High School Diploma or GED required; Associate or Bachelor's degree preferred.
  • 5+ years of experience in project management or administrative support.
  • Experience in the pharmaceutical or biotechnology industry is highly desirable.
  • Proven ability to create and manage vendor partnerships across various service areas.
  • Experience in inventory management for office and break room supplies is essential.
  • Formal certification in Microsoft Applications (Access, Excel, PowerPoint, Project, Outlook, & Word) is preferred.
  • Project Management Certification is a plus.
  • Strong communication and interpersonal skills.
  • Positive attitude and a proactive approach to work.
  • Ability to thrive in a fast-paced team environment with shifting priorities.
  • Excellent organizational and time management skills.
  • High adaptability and flexibility.
  • Self-motivated with strong critical thinking and communication abilities.
  • Professional representation of the organization is essential.

COMPENSATION & BENEFITS:

  • Stock Options
  • 401k Plan with 4% Match and no Vesting Schedule
  • Medical, Vision, and Dental Plans
  • Company Paid Long Term/Short Term Disability
  • Company Paid Life Insurance
  • 23 Days Paid Time Off (PTO)
  • 10 Company Designated Holidays + 2 Floating Holidays
  • Paid Parental Leave Policies

Humacyte is an equal opportunity employer committed to diversity and inclusion in the workplace.