Bookkeeper and Accounts Manager
1 week ago
We are seeking an experienced Bookkeeper and Accounts Manager to join our Construction, Development, and Operating team. This role will be responsible for managing accounts payable, processing vendor invoices, and ensuring accurate financial reporting.
Key Responsibilities:- Manage accounts payable for multiple jobs, including processing vendor invoices and ensuring timely payments.
- Act as the primary interface between Accounts Payable and Vendors, responding to inquiries and resolving issues in a professional manner.
- Accurately review, enter, code, and process vendor invoices and progressive billing, ensuring compliance with company policies and procedures.
- Review all invoices for appropriate approvals prior to payment, verifying accuracy and completeness of documents.
- AIA Billing - verify the accuracy of AIA Contracts, progress billing pay applications, and retention, ensuring timely and accurate processing.
- Generate conditional and unconditional waivers for subcontractor payment applications, ensuring accuracy and compliance with company policies.
- Ensure conditional and unconditional waivers are accurate, thoroughly reviewing documents before submission.
- Processing, reviewing, coding, tracking, and general ledger posting of construction draws for multiple projects, ensuring accurate financial reporting.
- Prepare account payable reports for multiple jobs, providing detailed information on outstanding balances and payment schedules.
- Generate and audit job cost reporting for upper management, ensuring accurate financial analysis and recommendations.
- Verifying current certificate of insurance is on file, ensuring compliance with company policies and regulations.
- Verifying current W-9 is on file, ensuring accurate tax documentation and compliance.
- Prepare and distribute checks for vendors, ensuring timely and accurate payments.
- Reconcile vendor statements monthly, identifying and resolving any discrepancies or errors.
- Maintain intercompany transactions, billings, and reconciliation, ensuring accurate financial reporting and compliance.
- Oversee 1099 Reporting at EOY, ensuring timely and accurate completion of forms and submissions.
- Maintain a filing system for financial information, vendor records, and documents, ensuring easily accessible information and efficient workflows.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Respond to external vendors and internal managers regarding all aspects of the accounting process accurately and timely, ensuring excellent communication and customer service skills.
- Special projects as directed by management, demonstrating adaptability and willingness to take on new challenges.
The salary range for this position is $65,000-$85,000 per year, depending on experience and qualifications.
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