Current jobs related to Administrative Operations Coordinator - Orange, California - Chapman University

  • Administrative Operations Coordinator

    4 days ago

    Orange, California, United States US Auto Trust LLC Full time

    Job Summary:We are seeking a highly organized and efficient Office Manager to oversee administrative operations at our automotive dealership. The ideal candidate will play a pivotal role in ensuring smooth day-to-day activities within the office environment. This position requires keen attention to detail, strong leadership skills, and the ability to...

  • Administrative Coordinator

    1 week ago

    Orange, California, United States Chapman University Full time

    As an Administrative Coordinator in the Department of Communication Sciences and Disorders at Chapman University, you will provide administrative support to the Chair and Department. Your responsibilities will include working in conjunction with the Chair to maintain the department's administrative systems, managing calendars, and coordinating events. You...

  • Administrative Coordinator

    4 days ago

    Orange, California, United States Paragon Systems Inc. Full time

    Job Summary:This is a temporary 6-month position that requires a highly organized and detail-oriented individual to perform a variety of responsible administrative functions.Key Responsibilities:Performing general administrative support of a responsible nature, including payroll, human resources, office management, scheduling, accounts payable and/or...

  • Administrative Coordinator

    3 weeks ago

    Orange, California, United States The HT Group Full time

    Administrative Assistant OpportunityThe HT Group is seeking a highly skilled and organized Administrative Assistant to support our client in Orange. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless event coordination, and maintaining effective working relationships.Key...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States Chapman University Full time

    Administrative Support to the Chair and Department of Communication Sciences and DisordersAs an Administrative Assistant to the Chair of the Department of Communication Sciences and Disorders at Chapman University, you will provide critical support to the Chair and the department as a whole. Your responsibilities will include working closely with the Chair...

  • Administrative Assistant for Field Operations

    4 weeks ago

    Orange, California, United States Boy Scouts of America - Orange County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Field Department. The successful candidate will provide administrative support to our Field Executives and ensure the smooth operation of our field services.Key ResponsibilitiesProvide high-level administrative support to Field Executives, including...

  • Administrative Coordinator

    1 week ago

    Orange, California, United States The HT Group Full time

    Job Summary:The HT Group is seeking a highly skilled Administrative Assistant to support our client in Orange. The ideal candidate will possess strong interpersonal skills, excellent written and verbal communication abilities, and experience in event coordination.Key Responsibilities: Support projects as assigned by the President/CEO Correspondence with...

  • Administrative Coordinator

    3 weeks ago

    Orange, California, United States Petra Risk Solutions Full time

    Job Opportunity at Petra Risk Solutions **Job Title:** Administrative Assistant/Receptionist **Job Summary:** We are seeking a highly skilled and experienced administrative professional to join our team at Petra Risk Solutions. As an administrative assistant/receptionist, you will be responsible for providing exceptional support to our corporate office,...

  • Administrative Coordinator

    3 weeks ago

    Orange, California, United States Petra Risk Solutions Full time

    Job SummaryWe are seeking a highly skilled and experienced administrative professional to join our team at Petra Risk Solutions. As an Administrative Assistant/Receptionist, you will play a critical role in supporting our corporate office and ensuring the smooth operation of our administrative functions.Key ResponsibilitiesProvide exceptional administrative...

  • Clinical Administrative Coordinator

    2 weeks ago

    Orange, California, United States Satellite Healthcare Full time

    Job SummaryThe Clinical Administrative Coordinator plays a vital role in ensuring a safe and professional environment for patients at our centers. This position requires a positive and welcoming demeanor, with a focus on providing exceptional patient care.Key ResponsibilitiesAssist with patient admission and discharge processesPrepare network reports and...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States The HT Group Full time

    Administrative Assistant OpportunityThe HT Group is seeking a highly skilled and organized Administrative Assistant to support our client in Orange. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless day-to-day operations, and contributing to the success of our client.Key...

  • Administrative Coordinator

    4 weeks ago

    Orange, California, United States B B GRAHAM & COMPANY Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our office employees at B B GRAHAM & COMPANY. In this role, you will be responsible for ensuring seamless day-to-day operations, maintaining a high level of productivity, and contributing to the overall success of our team.Key...

  • Transportation Operations Coordinator

    2 months ago

    Orange, California, United States Department of Transportation Full time

    Job SummaryThe Department of Transportation is seeking a highly skilled and detail-oriented individual to fill the role of Transportation Operations Coordinator. This position will be responsible for operating and communicating on radio and telephone equipment in the Transportation Management Center, as well as performing various administrative tasks.Key...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States The HT Group Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at The HT Group. As an Administrative Assistant, you will provide exceptional support to our President/CEO and other team members, ensuring seamless day-to-day operations.Key Responsibilities:Support projects and initiatives as assigned...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States Chapman University Full time

    Administrative Support to the Chair and Department of Communication Sciences and DisordersAs an Administrative Assistant to the Chair of the Department of Communication Sciences and Disorders at Chapman University, you will work closely with the Chair to provide administrative support to the department. This role involves working in conjunction with the...

  • Administrative Patient Access Coordinator

    4 weeks ago

    Orange, California, United States vTech Solution Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Patient Access Coordinator to join our team at vTech Solution. In this role, you will be responsible for managing all aspects of the authorization process, ensuring seamless communication with medical staff, case managers, and team members.Key ResponsibilitiesVerify eligibility...

  • Administrative Coordinator

    3 weeks ago

    Orange, California, United States Petra Risk Solutions Full time

    Job Title: Administrative Assistant/ReceptionistWe are seeking a highly skilled and organized administrative professional to join our team at Petra Risk Solutions. This is a full-time, regular employment opportunity at our corporate office in Orange, CA.Key Responsibilities:Data entry and management for various projectsPreparation of documents and...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States Petra Risk Solutions Full time

    Job OpportunityWe are seeking a highly skilled and experienced administrative professional to join our team at Petra Risk Solutions. The ideal candidate will possess excellent communication skills, be resourceful and able to find solutions to problems, and have a strong work ethic.Key ResponsibilitiesData entry and management for various projectsPreparation...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States Petra Risk Solutions Full time

    Job OverviewWe are seeking a highly skilled and organized Administrative Professional to join our team at Petra Risk Solutions. This full-time position is based at our corporate office in Orange, CA.The ideal candidate will possess excellent communication skills, be resourceful and able to find solutions to problems, and have a strong work ethic. They will...

  • Administrative Coordinator

    2 weeks ago

    Orange, California, United States Petra Risk Solutions Full time

    Job OpportunityWe are seeking a highly skilled and organized administrative professional to join our team at Petra Risk Solutions in Orange, CA.The ideal candidate will possess excellent written and verbal communication skills, be resourceful and able to find solutions to problems, and have a strong interest in learning new concepts and participating in...

Administrative Operations Coordinator

2 months ago

Orange, California, United States Chapman University Full time
Job Overview

Under the supervision of the Business Administrator, the Administrative Operations Coordinator will assist various departments with operational functions and challenges. Responsibilities will often encompass data management, scheduling, support inquiries, and a range of administrative duties. This role may require the Coordinator to act as a project facilitator, which includes tracking progress, identifying obstacles, and coordinating follow-ups with team members and other partners.

This position will be based on operational needs and departmental schedules. On-site responsibilities will include operations, security, and access management.

Chapman University is dedicated to fostering cultural equity and aims to create an inclusive environment in collaboration with artistic, academic, and local communities. All staff members are expected to engage fully in this mission.

The Administrative Operations Coordinator will navigate a diverse programming landscape, providing exceptional client service, prioritizing safety, and promoting a collaborative and respectful workplace.

Key ResponsibilitiesAdministrative Support
  • Assist administrative and operational teams on specific projects, providing research, presentation, and meeting preparation assistance.
  • Support invoice processing, supplier registration, and purchase order submissions.
  • Collaborate with staff and workgroups on various projects and tasks.
  • Address support requests and submit work orders to relevant departments.
On-Site Responsibilities
  • Conduct site assessments to identify potential safety, accessibility, equipment, and facility concerns.
  • Manage check-in and check-out processes for individuals with authorized access, ensuring compliance with university policies.
  • Provide guidance on policies to all entrants.
  • Submit facility maintenance requests and follow up to ensure timely resolution.
  • Assist with the setup and breakdown of equipment for events.
  • Support education and enforcement of compliance policies.
  • Undertake additional projects as required.
Qualifications
  • Relevant experience in providing administrative support to professional teams.
  • Demonstrated ability to complete tasks efficiently, seeking clarification when necessary.
  • Strong organizational skills and ability to follow instructions accurately.
  • Experience managing responsibilities amidst interruptions and a dynamic workload.
  • Proficiency in standard business software, including Microsoft Office Suite and Adobe Acrobat.
  • Excellent written communication skills for creating clear and concise correspondence and reports.
  • Strong verbal communication skills for conveying information effectively.
  • Exceptional telephone etiquette and ability to manage calls and messages accurately.
  • Strong customer service skills and ability to build effective relationships.
  • Ability to work independently and make informed recommendations based on gathered data.
  • Problem-solving skills with the capacity to formulate logical conclusions.
  • Commitment to confidentiality and teamwork.
  • Willingness to engage in cultural equity initiatives and contribute to a just performing arts environment.