Immigration Law Support Specialist

4 weeks ago

Parsippany, New Jersey, United States The Rockridge Group Full time
Job Overview

We are seeking a highly organized and proactive Legal Administrative Assistant to support a heavy volume of work for an Immigration Law Partner and a Corporate Compliance Partner at our mid-sized law firm.

Key Responsibilities
  • Client Communication: Act as a primary point of contact between clients and the Immigration Law Partner, ensuring prompt and professional communication, scheduling appointments, and managing client inquiries.
  • Document Drafting: Assist in drafting, proofreading, and formatting legal documents, such as immigration petitions, visa applications, and client correspondences.
  • Document Management: Prepare and organize case documentation for submission to government agencies. Organize and maintain electronic and physical case files, including integral original documents and applications.
  • Calendar Management: Manage the Immigration Law Partner's calendar, schedule appointments, meetings, and court appearances, and provide timely reminders for upcoming deadlines.
  • Client Billing: Assist with the preparation of client invoices, track billable hours, and maintain accurate records of expenses and billings. Frequent communication with senior leaders regarding invoices and payments, including outstanding receivables.
  • Administrative Support: Handle general administrative tasks, including answering phone calls, filing, scanning, and photocopying documents. Maintain office supplies and ensure a tidy workspace.
  • Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation for the Immigration Law Partner when necessary.
  • Client Intake: Assist with new client intake by collecting necessary information, filling out forms, and providing clients with an understanding of the legal process.
  • Database Management: Maintain and update the client database, ensuring the accuracy and confidentiality of client information.
Requirements
  • Education: High school diploma or equivalent (Associate's or Bachelor's degree in Legal Studies or related field preferred).
  • Experience: Previous administrative or legal assistant experience, preferably in an immigration law setting.
  • Skills: Strong written and verbal communication skills, proficiency in using Microsoft Office Suite and legal software, exceptional organizational skills and attention to detail, ability to prioritize tasks, manage time effectively, and meet deadlines, professional demeanor and the ability to maintain confidentiality, excellent interpersonal skills and a customer-service-oriented attitude.

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