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Administrative Support Specialist for Academic Affairs

2 months ago

Eugene, Oregon, United States University Of Oregon Full time
Department Overview
The College of Arts and Sciences (CAS) serves as the core of education, inquiry, and scholarly achievement at the University of Oregon. Encompassing nearly 50 departments and programs across the natural sciences, social sciences, and humanities, the exceptional quality of our offerings is a key factor in the University of Oregon's standing as one of 66 premier institutions in the esteemed Association of American Universities. Our faculty and advisors engage directly with students, fostering analytical thinking, critical questioning, and effective communication to address real-world challenges. Our administrative staff and managers play essential and dynamic roles in supporting and enhancing the academic mission of both the University and CAS.

CAS is structured into eight Academic Support Units (ASUs), each staffed with professionals, managers, and an associate director dedicated to providing comprehensive academic support for both undergraduate and graduate students, alongside faculty and operational assistance to various academic departments and programs within CAS.

ASU 5 is uniquely positioned to offer support to faculty and students exploring the intersection of artistic expression and human experience within the realms of humanities and social sciences, both historically and contemporarily.

Covering disciplines that examine ethnicity, history, culture, identity, and creativity, ASU 5 acts as a central hub for research and instruction on some of the most pressing and profound topics relevant to our contemporary global society.

ASU 5 encompasses the following departments, programs, and research center:

Black Studies, the Center for Latino/a and Latin American Studies; Cinema Studies; Creative Writing; History; Indigenous, Race and Ethnic Studies; Latinx Studies; Native American & Indigenous Studies; Queer Studies; Theatre Arts; and Women's, Gender, and Sexuality Studies.

Role Overview
The Executive Support Coordinator (ESC) delivers confidential, executive-level assistance to the ASU Associate Director, Department Heads, and Program Directors. This role is pivotal in organizing their responsibilities; managing their schedules; documenting and transcribing meeting proceedings; coordinating faculty recruitment, travel logistics, and campus engagements; conducting research and drafting correspondence, reports, memos, donor appreciation letters, and other documents as instructed; maintaining a centralized filing system; compiling information as requested by administrative supervisors; scheduling Peer Reviews of Teaching; and supervising the work of student employees providing clerical assistance. This position may also support others in areas related to student services, faculty assistance, and ASU operations.

This role is part of one of the eight Academic Support Units (ASUs) within the College of Arts and Sciences Division of Administrative Services (CASDAS).

ASUs are responsible for delivering administrative services to academic departments and programs, focusing on undergraduate and graduate student support, faculty assistance, and operational management.

Required Qualifications

Three years of clerical or secretarial experience which included:

  • one year at a full performance level performing typing, word processing, or other document generation; and
- lead work responsibility or coordination of office procedures

Relevant courses or training in Office Occupations or Office Technology may substitute for up to one year of the clerical/secretarial experience. However, no substitution will be accepted for the one year at the full performance level.