Administrative Support Specialist

6 days ago


Rockford Illinois, United States OSF HealthCare Full time

Job Summary:

The Administrative Support Specialist provides high-level administrative support to an executive leader at OSF HealthCare. This role involves maintaining the executive leader's calendar, scheduling appointments, and resolving scheduling conflicts. The successful candidate will also plan and arrange high-level meetings and events, prepare correspondence and reports for Board and Cabinet members, and provide general clerical support.

Key Responsibilities:

  • Maintain the executive leader's calendar and schedule appointments
  • Resolve scheduling conflicts and make travel arrangements
  • Plan and arrange high-level meetings and events
  • Prepare correspondence and reports for Board and Cabinet members
  • Provide general clerical support, including record keeping, answering calls, writing documents, and creating presentations
  • Manage projects as assigned and maintain own workload independently
  • Demonstrate a high level of competence and professionalism, including excellent written and verbal communication skills

Requirements:

  • High school diploma or equivalent
  • Three years of secretary and/or administrative experience
  • Advanced level in MS Word, Excel, and PowerPoint
  • Proficient with email and calendaring systems
  • Proven communication and interpersonal skills
  • Demonstrated organizational and prioritizing skills

Preferred Qualifications:

  • Associates degree
  • Working knowledge of MS Project and OneNote
  • Office Professional Certification

OSF HealthCare is an Equal Opportunity Employer.



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