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Administrative Assistant

1 month ago

Chicago, Illinois, United States The Salvation Army USA Central Territory Full time
Job Summary

The Salvation Army USA Central Territory is seeking an Administrative Assistant to support the Pathway Forward Program. The successful candidate will provide administrative support to the Program Manager - Operations, ensuring the smooth operation of the program.

Key Responsibilities:

  • Receives and organizes referrals from the Bureau of Prisons, assembles files for new residents, and provides them with necessary documents.
  • Maintains the Key Control System, including assignments and records, lock orders, and equipment maintenance.
  • Prepares and distributes various reports, including the Daily Population Report, Morning Report, and Friday Report of resident arrivals and departures.
  • Maintains files and logs on escaped and exited residents, hospitalizations, and other resident emergencies.
  • Ensures ongoing security, monitors compliance with files retention and destruction schedules, and maintains inventory of first aid supplies and forms.
  • Performs clerical, data entry, and secretarial duties as required.

Requirements:

  • A high school diploma, supported by some formal training in office procedures.
  • Three years of experience in a secretarial position requiring word and data processing.

Working Conditions:

  • This position is required to do light physical work.
  • The work environment is a residential environment with a low to moderate noise level.