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Academic Records and Registration Coordinator
2 months ago
OFFICE PROFILE: The Registrar's Office is responsible for the creation and maintenance of official student records, including transcripts, and ensuring student eligibility for various academic activities.
ROLE: This position is accountable for overseeing all facets of registration for certificate, post-baccalaureate, and graduate programs, as well as managing the Degree Works system, which serves as the degree audit tool. The individual in this role will play a crucial part in supporting the mission and vision of Concordia University Irvine.
KEY RESPONSIBILITIES INCLUDE:
To excel in this role, the candidate must effectively manage the following duties:
- Oversee all aspects of student records for certificate, post-baccalaureate, and graduate programs, including registration, withdrawals, graduation processes, program changes, and academic status.
- Develop and maintain course sections for post-baccalaureate and graduate programs within the Banner system.
- Conduct end-of-term processing for winter term graduate programs.
- Lead the creation and distribution of enrollment forms for certificate, post-baccalaureate, and graduate students in collaboration with other departments.
- Coordinate with program directors, advisors, and financial aid staff to monitor and track conditionally accepted students to ensure compliance with requirements.
- Manage online registration protocols within the Banner system.
- Facilitate the establishment of academic calendars for certificate, post-baccalaureate, and graduate programs in conjunction with deans and program directors.
- Assist with additional registration tasks as mutually agreed upon.
- Support other departmental functions as needed, including participation in Commencement Ceremonies.
- Additional responsibilities may be assigned as necessary.
Degree Works Management:
- Develop and maintain precise degree requirements within the Degree Works system, including configurations and processes.
- Collaborate with the Information Technology department for system enhancements.
- Provide training for faculty, staff, and students on system functionalities and manage access appropriately.
EDUCATION and EXPERIENCE:
A bachelor's degree from an accredited institution or one to two years of relevant experience and/or training, or a combination of education and experience. Proficiency in Excel is essential.
