Administrative Coordinator for University Operations

6 days ago


Los Angeles, California, United States University of California System Full time
About the Department

The UCLA Department of Physics and Astronomy is a renowned institution that offers a rewarding environment to pursue higher education and cutting-edge research. Our department is known for its active research programs, garnering widespread international recognition. We support education at various levels, from introductory freshman seminars to advanced graduate courses.

As an Administrative Coordinator, you will collaborate efficiently with all levels of staff and academic researchers and faculty to contribute to the department's success.

Job Description

We are seeking a Business Manager to support the Jason Petta research group in administrative areas. This is a full-time position eligible for full benefits. The incumbent will work closely with faculty, staff, students, and other business partners across UCLA.

Responsibilities
  • Synthesize complex information through written and verbal communication
  • Develop complex budgets, forecast financial projections, and conduct comprehensive analyses of revenue and expenditures
  • Maintain confidentiality and use discretion when handling sensitive information
  • Establish and maintain cooperative working relationships with supervisors, coworkers, staff, faculty, students, and vendors
  • Demonstrate excellent judgment with short- and long-term strategic planning, analysis, problem-solving, and customer service
Requirements
  • Bachelor's Degree in business, finance, management, physical sciences, or engineering (or equivalent experience)
  • Excellent communication, organizational, and analytical skills
  • Ability to work effectively in a team environment
  • Proficiency in budgeting, forecasting, and financial analysis
Salary and Benefits

The estimated salary for this position is $85,000 - $110,000 per year, depending on qualifications and experience. In addition to competitive salary, we offer a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan, and paid time off.



  • Los Angeles, California, United States Loyola Marymount University Full time

    Senior Administrative Coordinator Role at Loyola Marymount UniversityWe are seeking a highly skilled Senior Administrative Coordinator to join our team at Loyola Marymount University. This role will provide administrative support to the Department, ensuring seamless day-to-day operations and exceptional customer service.Duties and Responsibilities:Budget...


  • Los Angeles, California, United States Loyola Marymount University Full time

    About the PositionWe are seeking a highly skilled and experienced International Programs Administrative Coordinator to join our team at Loyola Marymount University. This is a critical role that requires exceptional administrative support, logistical coordination, and attention to detail.Key ResponsibilitiesProvide comprehensive administrative support to the...


  • Los Angeles, California, United States Loyola Marymount University Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team at Loyola Marymount University.Job DescriptionThe successful candidate will be responsible for managing all resources and operations necessary to the daily functioning of the Department. This includes anticipating, identifying, and...


  • Los Angeles, California, United States Heluna Health Full time

    We are seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team at Heluna Health. This is a full-time benefitted position that offers a competitive salary range of $31.25 - $43.27 per hour.Job Description:The Administrative Operations Coordinator will play a vital role in supporting the Operations team by...


  • Los Angeles, California, United States University of Southern California Full time

    We are seeking a highly skilled and organized Senior Administrative Coordinator to join our team at the University of Southern California. As an employee, you will be part of a world-class research university and play a critical role in supporting our administrative functions.Job SummaryThe Senior Administrative Coordinator will provide exceptional...


  • Los Angeles, California, United States California State University , Los Angeles Full time

    **About the Role**This exciting opportunity is available at California State University, Los Angeles. The Administrative Coordinator will play a vital role in supporting the Office of the Dean of Students. If you are an organized and customer-focused individual with excellent communication skills, we encourage you to apply.Key Responsibilities:Support all...


  • Los Angeles, California, United States University of Southern California Full time

    About the OpportunityThe University of Southern California seeks a highly skilled and detail-oriented Senior Administrative Coordinator to join its team. This role offers an exciting opportunity to work in a fast-paced environment, supporting the Chair of the Department of Neurological Surgery.Job SummaryWe are looking for a highly communicative and...


  • Los Angeles, California, United States California State University Full time

    About the RoleWe are seeking a highly skilled Administrative Support Coordinator to join our team at California State University, Los Angeles. This role will play a crucial part in supporting our operations and ensuring the smooth functioning of our department.Key ResponsibilitiesCoordinate student onboarding processes and maintain accurate records of...


  • Los Angeles, California, United States University of Southern California Full time

    Overview of the RoleThe University of Southern California is a world-renowned research institution located in the heart of Los Angeles. As an employee, you will be part of a dynamic community that values diversity and inclusivity.Salary and BenefitsThe hourly rate range for this position is $24.62 - $33. The University of Southern California offers excellent...


  • Los Angeles, California, United States University of Southern California Full time

    Job Summary:">We are looking for an experienced Administrative Assistant II to join our team at the University of Southern California. In this role, you will provide administrative support to our staff and students, ensuring the smooth operation of our office. You will also have the opportunity to contribute to various projects that align with our school's...


  • Los Angeles, California, United States Charles Drew University Full time

    Administrative Professional RoleAt Charles R. Drew University of Medicine and Science, we seek an experienced Administrative Professional to provide comprehensive support to our research projects and activities.Key ResponsibilitiesManage daily operations, including financial activities, human resources coordination, and student engagement.Assist with grant...


  • Los Angeles, California, United States Ettika Full time

    Job OverviewEttika, a leading Jewelry and Accessories company, is seeking an experienced Administrative Operations Coordinator to join our team. The ideal candidate will be responsible for overseeing day-to-day administrative tasks, assisting with operations, and ensuring timely and accurate order fulfillment.The successful candidate will have 2+ years of...


  • Los Angeles, California, United States Agape Adult Home Care Llc Full time

    Job OverviewAgape Adult Home Care LLC is a leading provider of adult home care services.Estimated Salary Range$45,000 - $60,000 per year, depending on experience and qualifications.Job DescriptionWe are seeking an experienced Administrative Manager to oversee office operations and support the growth of our business. As an Administrative Manager, you will be...


  • Los Angeles, California, United States California State University System Full time

    At California State University, Los Angeles, we are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team.About the RoleThis position is an excellent opportunity for individuals who want to work in a fast-paced environment and contribute to the success of our university.The successful candidate will have strong...


  • Los Angeles, California, United States CRESCENT SOLUTIONS Full time

    Crescent Solutions is seeking an Administrative Operations Coordinator to assist with various administrative tasks. The ideal candidate will have a minimum of 3-5 years of banking experience, with a focus on new account management. Key qualifications include strong written and verbal communication skills, flexibility, and the ability to maintain...


  • Los Angeles, California, United States California State University, Northridge Full time

    {"Major Duties": "The Department Coordinator provides comprehensive office support for the Music Department while fostering a professional and courteous work environment. The incumbent coordinates and assists with department administrative work, serves as the Department Chair's assistant, and supports the Department Advisor and Department Analyst as needed...


  • Los Angeles, California, United States Synapse Virtual Production Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations in our LA studio. This is a dynamic role that requires strong communication, critical thinking, and problem-solving skills.ResponsibilitiesManage office facilities, including staff support, client service, and maintenance.Coordinate schedules...


  • Los Angeles, California, United States California State University Los Angeles Full time

    About the Position:We are seeking a highly skilled and motivated Administrative Support Coordinator to join our team at California State University, Los Angeles.Salary Information:The salary range for this position is $3,864 - $6,072 per month.Job Description:The successful candidate will be responsible for providing administrative support to various...


  • Los Angeles, California, United States Connections for Children Full time

    At Connections for Children, we offer a rewarding career opportunity as a Strategic Operations Coordinator. Company OverviewWe are a non-profit agency serving families and child care providers across the Westside and South Bay regions of L.A. County. For 50 years, we have connected thousands of families to quality early learning and care. Guided by our...


  • Los Angeles, California, United States California State University Full time

    Job SummaryThe Administrative Assistant to the Associate Dean will provide day-to-day administration of the Office of the Associate Dean, as well as support for the Office of the Dean as needed. This role will involve organizing the Associate Dean's meetings, calendar, travel arrangements and reimbursements, planning and coordinating special projects, and...