Administrative Coordinator

1 week ago

Cartersville, Georgia, United States Polk County Board of County Commissioners Full time
Job Title: Administrative Coordinator

Join Polk County Board of County Commissioners as an Administrative Coordinator and contribute to the success of our Health and Human Services Division.

About the Role

We are seeking a highly organized and detail-oriented individual to provide administrative support to our Health and Human Services Administrator. As an Administrative Coordinator, you will be responsible for coordinating meetings, scheduling appointments, and managing special projects. You will also provide day-to-day support to the management team, including coordination of meetings, preparing materials, and handling logistics.

Key Responsibilities
  • Provide administrative support to the Health and Human Services Administrator, including coordinating meetings, scheduling appointments, and managing special projects.
  • Coordinate scheduling for meetings and events, including layboard meetings, team meetings, and status updates.
  • Provide day-to-day support to the management team, including coordination of meetings, preparing materials, and handling logistics.
  • Manage and coordinate a variety of activities, reports, schedules, and data for projects and work in progress.
  • Follow up on action items from staff or committee meetings to ensure proper implementation or completion.
  • Independently draft, prepare, proofread, type, process, and/or research documents, including memoranda, letters, records, reports, summaries, and other related office material.
  • Coordinate special projects and conduct research as directed.
  • Receive and distribute confidential information and correspondence discreetly.
  • Facilitate personnel-related processes and procedures, including accurate records, personnel action forms, timekeeping, and new hire/transfer onboarding process in collaboration with managers.
  • Draft and assemble agenda and related materials for meetings and conferences.
  • Make necessary reservations and secure travel arrangements and authorizations prior to travel, as well as reimbursements upon return.
  • Assist with quarterly reports.
  • Coordinate all Facilities and IT work requests.
  • Manage electronic mailbox and ensure timely response to inquiries and requests.
  • Coordinate with Commissioners' Executive Assistants for Service Awards.
  • May assist in preparing agenda items to go before the Board of County Commissioners.
  • Coordinate proper maintenance for program area assigned vehicles.
  • Disseminate information to appropriate staff.
  • Perform related duties as required.
Requirements
  • Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of six (6) years of general office experience.
  • Must be able to utilize all features afforded by word processing and other required software and personal computers utilized by the assigned work unit.
  • Must possess a valid driver license and be able to secure a valid Florida driver license at the time of employment within this classification.
About Polk County Board of County Commissioners

Polk County Board of County Commissioners is a dynamic and growing organization that serves the community with a wide range of services. We are committed to providing excellent customer service and creating a positive work environment for our employees.

We offer a competitive salary and benefits package, including medical, dental, vision, life insurance, and retirement plans. We also offer opportunities for professional growth and development, as well as a fun and supportive work environment.

If you are a motivated and detail-oriented individual who is passionate about providing excellent customer service, we encourage you to apply for this exciting opportunity.

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